IT Project Coordinator

Who we are

As the Working and Learning Company, we at Staples Canada, are dynamic, inspiring partners to our customers and the communities in which we live.

At Staples, we inspire people to work smarter, learn more and grow every day. We look for people who are curious, approachable and passionate, and who enjoy finding solutions.

If that's you, let's work, learn and grow together.

We are building an inclusive and diverse team

Staples Canada is creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability.

If you have a disability or special need that requires accommodation, please let us know.

Some of what you will do

As the IT Project Coordinator, you will work with Project managers and assist in the Initiation, planning, reporting and execution of projects.

You will ensure financial budget management practices are followed, assist with resource capacity planning, conduct project governance including follow-ups on project dependencies, issues, risks etc .

and own the change management process. E ach day will be fast-paced, challenging, rewarding and meaningful and you will be inspired to bring your best, every day.

Specifically, you will :

• Own the Change Management (CAB) process - vetting requests, improvements to the process, ensuring all relevant information is provided prior to our Change Advisory Board (CAB) meetings and approving changes in Service Now
• Be the first gate to the IT Project Intake - review all intake requests, vet requests for completion, set up initial reviews with internal IT teams, follow up with IT teams for level of effort and benchmarking solutions, put together deck / proposal once they've gathered all the info for review.
• Support budget management by carrying out the financial control / analysis and ensuring proper billing / invoicing from vendors;

maintaining department budget records

• Identify, communicate and / or escalate issues, risks and status to manage stakeholders' expectations
• Control and monitor the quality of all project deliverables (Sizing, Charter, Project status report, Closeout report, change requests, etc.

and data (timelines, costs, purchase orders, resource capacity etc.). When quality or accuracy is not present, identify that an action is required.

• Analyze and produce financial and project indicators as well as highlight problem areas in budget issues, project schedules and resources Some of what you need
• 3+ years of experience in an IT organization required with demonstrated track record of delivering projects
• Experience in Waterfall and Agile teams
• Bachelor's degree or equivalent experience preferred
• ITIL or ITSM certifications an asset
• PMP and / or Master's certification in Project Management an asset
• Competent with MS Word, Excel and PowerPoint tools
• Strong knowledge of MS Project and other Project Management applications
• Strong knowledge of MS SharePoint technology
• Demonstrated ability to analyze and improve complex processes
• Ability to adapt to shifting priorities, demands and timelines.
• Good detail orientation, effective collaboration and communication skills
• Curious
• Approachable
• Passionate
• Solutions finder Some of what you will get
• Associate discount
• Health and Dental benefits
• RRSP / DPSP
• Performance bonuses
• Learning & Development programs
• And more... Additional Information
• Office Environment (Hybrid working model, remote working and the office.)

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