Job Description
Job Description
We are looking for an enthusiastic, experienced administrative assistant to join our team.
Responsibilities include, but are not limited to :
- Draft, proof, and assemble letters, bank confirmations, proposals, forms, and other documents as required
- Assemble client packages in draft and final, electronic or hardcopy
- Send out client packages, electronic or hardcopy, on behalf of Partner
- Follow up on documents to be returned by clients
- File forms and correspondence with CRA , electronic or hardcopy
- Deliver forms, documents, payments to government offices, lawyers as required
- Download files from client portal
- Maintain client management database
- Maintain various tracking spreadsheets
- Greet clients and visitors
- Answer phones, schedule appointments
- Daily post office run, action / distribute incoming mail
- Provide back-up and cover for other administrative employees as required
- Provide miscellaneous support to Office Manager and Partners
- Miscellaneous copying, scanning, archiving documents
- Other duties as required
Requirements :
- Completion of a Business or Office Administration program is preferable
- Minimum of two years experience working in an administrative role
- Previous experience in an accounting firm is an advantage
- Ability to work independently and as part of a team
- Ability to multi-task and meet multiple and / or unexpected deadlines
- Highly organized, professional, confident and detail oriented
- Excellent verbal and written communication skills
- Experience in Word, Excel, Outlook
Hours of work are Monday to Friday, 8 : 30 a.m. to 5 : 00 p.m. Additional hours are required during March and April, including Saturdays.
Company Description
Jones & O’Connell LLP, Chartered Professional Accountants is a licensed public accounting firm based out of St. Catharines, Ontario, servicing the Niagara Region, GTA and beyond, offering a wide range of financial services to clients in the Niagara Region and GTA.
See for further information
Company Description
Jones & O’Connell LLP, Chartered Professional Accountants is a licensed public accounting firm based out of St. Catharines, Ontario, servicing the Niagara Region, GTA and beyond, offering a wide range of financial services to clients in the Niagara Region and GTA.
r n r nSee for further information
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