Department : HR & Administration Department
Reporting to : Head, HR&A
Employment Type : Full-Time Permanent, Fixed Term Contract
Location : On-site in Downtown Toronto
Responsibilities :
Major Responsibilities :
- Ensure Effective Communication.
- Maintain smooth communication between HRA and other departments.
- Comprehensive Intranet and Extranet Maintenance.
- Uphold the functionality of internal systems.
- Assist in Performance Appraisal Enhancement.
- Aid in enhancing the bank's performance appraisal process.
Specific Accountabilities :
1. Website and Public Communication Channel Management :
- Maintain and update Intranet and Extranet platforms.
- Post and update web content.
- Collaborate with internal IT for content, design, and functionality.
- Research and evaluate interactive media software.
- Write, modify, integrate, and test Website-related code.
- Organize information and design website appearance.
- Update public accounts as required.
2. HR&A Systems Maintenance and Staff Account Management :
- Handle Teller card issuance and settings.
- Manage safekeeping and destruction of cards.
- Manage overtime, leave applications, and annual leave balance.
3. Human Resource Management :
- Conduct performance planning with clear measurement and engagement tools.
- Assist in performance review and analysis.
- Administer HRMS system registration and maintenance.
- Responsible for HR&A system maintenance, staff account management, and overseeing employee lifecycle events for smooth operations and accurate data management.
- Update monthly HR data spreadsheet.
- Internal Examination Platform Maintenance.
- Provide reports to other departments and auditors.
4. Meeting Coordination :
Collect meeting materials and draft minutes.
5. Undertake Other Assigned Tasks :
Fulfill additional duties within the job scope as directed by the Head of HR & A.
Qualifications :
- Undergraduate Degree.
- Minimum of 1 year of related work experience
- Proficiency in Microsoft Office and other website maintenance software.
- Ability to handle confidential information.
- Self-starter and quick learner.
- Proficiency in written and oral English; Chinese proficiency considered an asset.
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