Legal Administrative Assistant - Real Estate and Financial Services.

Our client, a leading Canadian business law firm, is seeking an experienced Legal Administrative Assistant to join its Vancouver office and provide support within its Real Estate and Financial Services practice.

This position supports a Partner whose practice includes commercial real estate and development, real estate transactions, commercial leasing, lending, construction, and Indigenous real estate, as well as an Associate focused on banking and financial services. The role offers a varied mix of sophisticated real estate, financing, and transactional work within a professional and collaborative environment.

Key Responsibilities

• Draft, edit, proofread, and format legal correspondence, agreements, closing documents, financing documents, and other legal materials.
• Assist with commercial real estate transactions, including acquisitions, dispositions, development, leasing, and related matters.
• Assist with banking, lending, and financial services matters, including the preparation and organization of financing and security documentation.
• Coordinate transaction and closing requirements, including document execution, due diligence materials, and post-closing matters.
• Open, maintain, and close electronic and physical files in accordance with firm procedures.
• Coordinate lawyer calendars, meetings, appointments, and important transaction deadlines.
• Assist with billing, accounts follow-up, and other administrative functions as required.
• Maintain organized and accurate digital filing systems and ensure documents are appropriately managed and accessible.
• Communicate professionally with clients, financial institutions, lawyers, and other parties involved in transactions.
• Provide general administrative and practice support to the lawyers as required.

Qualifications & Experience

• Completion of a recognized Legal Administrative Assistant program or equivalent experience.
• 3–7 years of experience as a Legal Administrative Assistant, preferably within a BC business law practice.
• Previous experience in commercial real estate, banking, lending, financial services, or transactional law is strongly preferred.
• Experience preparing and managing real estate and/or financing documentation.
• Strong organizational skills with the ability to manage multiple files, transactions, priorities, and deadlines.
• Strong proofreading, spelling, grammar, and document formatting skills.
• Advanced proficiency with Microsoft Word, Outlook, Excel, and legal document management systems.
• Excellent written and verbal communication skills.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Professional, client-focused approach with a high degree of discretion and attention to detail.

Compensation & Benefits

Our client offers a competitive salary of $65,000–$80,000, commensurate with experience, together with a comprehensive benefits package and the opportunity to join an established and highly regarded Canadian law firm.

The position provides exposure to a diverse and sophisticated practice spanning commercial real estate, development, lending, banking, and financial services.

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to info@arlynrecruiting.com.

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