Project Coordinator Co-Op

In this role, you can expect to:

Key Accountabilities

Production and Asset Management

• Maintain the CS ticket board in Asana: triage incoming requests, keep statuses and due dates current, and archive completed work.
• Check new tickets for completeness and follow up with requestors on missing information.
• Review queued tickets with requestors regularly to confirm they are still active.
• Organize and maintain the CS asset library in Google Drive, including folder structure and naming conventions.

Requestor and Vendor Coordination

• Act as a point of contact for marketing requestors on ad-hoc requests, status questions, and delivery timing.
• Track external vendor deliverables and timelines, and support invoice tracking as needed.
• Flag scheduling conflicts, workload spikes, and risks to the Creative Operations Lead.

Reporting and Documentation

• Prepare regular status and workload reports for the CS team.
• Take notes and track action items in team and cross-team meetings.
• Build and maintain a CS team wiki covering processes, conventions, and onboarding.

Licensor Approval Tracking

• Maintain an internal tracker of licensor submission status and feedback for licensed-IP projects.
• Support submission to IP stakeholders and licensor correspondence under guidance and alignment with the Creative Operations Lead and key stakeholders.

What You’ll Gain

• Hands-on project management experience in a live game marketing pipeline, giving you real experience to build on if you pursue PMI certification (i.e. CAPM, PMP).
• Direct exposure to working with external creative vendors, including scoping, scheduling, and invoicing.
• A view into how marketing creative is made for licensed-IP mobile games, from brief to delivery.
• Daily mentorship from the Creative Operations Lead, plus ownership of real systems the team depends on.
• Practical skills in Asana, Google Workspace, and production reporting.

Your background includes:

Required

• Currently enrolled in a Bachelor's degree program and eligible for a co-op term.
• Strong organizational skills and close attention to detail. You notice when a file is misnamed or a due date doesn't add up.
• Comfortable liaising directly with senior colleagues and external partners, clearly and professionally.
• Working knowledge of spreadsheets (Google Sheets or Excel), such as sorting, filtering, and basic formulas.
• Clear spoken and written communication in English.

Preferred

• Interest in project and production management as a career, or plans to pursue a certification such as the PMI CAPM.
• Experience with project management or organizational tools (Asana, Jira, Trello, Notion, or similar).
• Experience designing or cleaning up a system, such as a shared drive, a club's files, or a tracking sheet.
• Interest in tech, games, marketing, or creative production.

Our success is due to the hard work of our people. We share our success with our people through flexible benefits and reward programs, sweet swag, snacks, and more. Here’s a look at some of the support we provide our people:

• Extended Health Coverage: effective day one, no waiting period! Our benefits cover health, dental, life, disability, and extended paramedical services such as vision care, mental health practitioners, massage, physiotherapy, acupuncture, and much more.
• DEIB Benefits: DEIB is important to us and to our people - that’s why our benefits include gender-affirming care, fertility care, and other hormonal treatments and drugs.
• Flexible Spending Accounts: our benefits are built on a flex credit model, so you’re able to choose the coverage levels that are right for you, and allocate the rest to a group RRSP/TFSA, Health Spending account, and/or Personal Spending Account.
• PTO and Parental Leave: we offer paid parental leave, flexible paid time off, paid time off for volunteering, sick leave, and holiday closures.
• Employee and Family Assistance Program: This program provides crisis management support, immediate mental health care, and generalized support for emotional, mental, and financial well-being.
• Telus Virtual Health: we provide increased access to remote healthcare providers for prescription refills or referrals from the comfort of your home.
• Learning and growth: We encourage people to grow both personally and professionally, and support this through regular lunch & learns and an education stipend.
• Pay transparency: We share with employees the pay range their role falls within and clear career maps to determine how they can grow within their role or level-up to a promotion.
• Cool spaces: Our offices are in Vancouver, Montreal, Los Angeles, and San Francisco. Whether it’s summers on the rooftop patio in Downtown Vancouver, or watching the fireworks in Montreal’s South Shore - we want our people to feel like their time spent in office is worthwhile!
• Giving back: Kabammers have a dedicated paid day off every year to volunteer to a cause close to their hearts. Some teams even band together for group volunteer days off-site!

$24 - $25 an hour The typical hiring range listed above is specific to candidates located in Vancouver. The salary will be determined based on your knowledge, skills and competencies, and you’ll have room to grow after you join! We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.