Office Services Clerk – Hospitality - Law Firm

Arlyn Recruiting is working with a well-established professional services organization in downtown Vancouver to recruit an Office Services Clerk – Hospitality. This is an excellent opportunity for someone who enjoys a polished, client-facing environment and takes pride in providing exceptional hospitality and office support.

The successful candidate will play an important role in creating a welcoming experience for clients, guests, and employees while supporting reception, meeting rooms, catering, office events, and day-to-day workplace services.

Key Responsibilities

Reception & Client Services

• Provide daily reception coverage, including lunch and scheduled evening coverage.
• Serve as backup reception coverage during absences.
• Greet clients and guests in a professional and welcoming manner.
• Answer incoming calls and monitor the reception email inbox.
• Coordinate boardroom reservations and meeting room requirements.
• Maintain a professional, organized reception and meeting room environment.
• Assist with access cards and liaise with building security and janitorial services as required.

Meeting Rooms, Catering & Hospitality

• Coordinate catering, supplies, and room setup requirements for meetings.
• Set up and clean up meeting and conference rooms.
• Arrange catering orders and assist with related accounting and administration.
• Maintain meeting rooms, reception areas, and conference spaces.
• Provide basic AV support in coordination with IT.
• Assist with internal and external events hosted at the office.
• Coordinate conference centre printing requests.

Kitchen & Office Services

• Maintain office cafés, lounges, kitchens, and snack areas.
• Restock coffee, food, milk, dishes, and other kitchen supplies.
• Coordinate weekly grocery and office hospitality orders.
• Help maintain kitchen cleanliness and organization.
• Coordinate servicing and repairs of kitchen equipment.
• Assist with laundry services and supply deliveries.
• Maintain beverage and hospitality inventory.

General Office Support

• Assist the Office Services Manager with special projects and administrative tasks.
• Support the Marketing team with office and event-related activities.
• Provide backup assistance to other Office Services team members as required.
• Participate in emergency preparedness activities, including Fire Warden responsibilities and annual fire drills.

Hours

This is a full-time position with scheduled shifts of:

• 8:00 a.m. to 4:00 p.m., or
• 9:00 a.m. to 5:00 p.m.

Some flexibility is required. Occasional overtime, early starts, or later finishes may be necessary to cover vacation or sick leave and to assist with office events, meeting setup, and cleanup.

The Ideal Candidate

You are professional, personable, organized, and service-oriented. You enjoy working with people and are comfortable balancing hospitality, reception, and hands-on office services responsibilities in a busy professional environment.

You bring strong communication and organizational skills, excellent attention to detail, a proactive approach, and a willingness to step in wherever support is needed.

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to info@arlynrecruiting.com.

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