Administrative Assistant II

EnerSys® is an industrial technology leader serving the global community with mission critical stored energy solutions that meet the growing demand for energy efficiency, reliability and sustainability. We are driven by a passion to provide people everywhere with accessible power to help them work and live better. Our people are our strength, an endless resource for innovation, insight and enthusiasm.

This position will report to our EnerSys Energy Systems business, which serves the telecom, cable broadband, industrial, renewable, and data center markets. Our portfolio combines our stored energy expertise with power systems, enclosures, and renewable energy products to deliver world-class solutions for diverse applications such as 5G, broadband, Internet of Things (IoT), data center, and solar power. Our cutting-edge technology includes Lithium batteries, Fault Managed Power Systems, and Extended Run Time battery backup systems that improve the reliability and resiliency of broadband networks.

EnerSys has over thirty manufacturing and assembly plants worldwide servicing over 10,000 customers in more than 100 countries. Worldwide headquarters are located in Reading, PA, USA with regional headquarters in Europe and Asia. Some of our brands include PowerSafe, DataSafe, and Genesis batteries; Cordex power; and Outback Power renewable energy products. With sales and service locations throughout the world, and over 100 years of battery experience, EnerSys is the power/full solution for stored DC power products.

What We’re Offering

• Paid holidays per year, plus sick time and vacation time
• Full benefit plan including, extended medical, vision and dental
• Life Insurance, long term disability and a salary continuance plan
• Tuition reimbursement plan
• 6% RRSP employer matching program

Compensation Range: 30.00-32.69 hourly

Compensation may vary based on applicant's work experience, education level, skill set, and/or location.

This is a current vacant position.

Job Purpose

The Administrative Assistant II provides comprehensive administrative support across multiple functions, including travel coordination, expense management, vendor administration, and office operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information while effectively supporting cross-functional teams.

Essential Duties and Responsibilities

Travel and Expense Management

• Coordinate travel arrangements through the corporate travel agency (Corporate Traveller).
• Obtain management approvals and maintain audit-ready documentation.
• Review bi-weekly travel statements and validate accuracy, including Service Request (SR) allocations.
• Review monthly rental car vendor statements and ensure proper coding and approvals.
• Serve as backup for U.S. travel systems (Concur).
• Manage expense processes, including account setup, approvals, and report processing.
• Prepare and submit PCard expense reviews (Canada).

Administrative and Office Operations

• Support Product Management, Marketing, and Engineering with documentation and correspondence.
• Maintain confidentiality of sensitive business information.
• Order office supplies and manage inventory for common areas.
• Coordinate facilities-related needs.
• Manage catering, meeting room setup, and shared space readiness.
• Perform other duties as assigned.

Events and Employee Support

• Assist in planning and executing company events (e.g., All Hands meetings, holiday events, and quarterly activities).
• Support front desk operations, including visitor management, badge issuance, and maintaining emergency contact lists.
• Handle miscellaneous administrative duties, such as deposits, social committee support, and hotel desk coordination.

Financial Administration

• Support purchase order approvals in Syteline for Field Services, including high-value approvals.
• Assist with departmental expense tracking, including engineering materials.
• Provide limited Accounts Payable (AP) and Accounts Receivable (AR) support as time permits.
• Process new vendor setup requests.
• Coordinate with Finance regarding coding, SR numbers, and departmental allocations.

Qualifications

• 3 to 5 years of administrative or operations support experience
• Experience with expense management systems (e.g., Concur)
• Strong organizational and multitasking abilities
• High attention to detail, especially in financial reconciliation and coding
• Proficiency in Microsoft Office (Excel, Outlook, and Word)
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills

Preferred Qualifications

• Experience with ERP or financial systems (e.g., Syteline, Activeworx)
• Familiarity with corporate travel management processes
• Experience supporting cross-border (U.S./Canada) operations
• Event coordination experience
• Exposure to procurement and vendor management processes
• Prior EnerSys experience

Core Competencies

• Attention to detail and accuracy
• Time management and prioritization
• Cross-functional collaboration
• Problem-solving and initiative
• Customer service mindset

General Job Requirements

• This position will work in an office setting, expect minimal physical demands.

EnerSys is committed to employment equity and fostering a workplace that respects and values diversity, inclusion, and dignity for all.
We provide equal employment opportunities to all employees and applicants, and strictly prohibit discrimination or harassment of any kind based on race, colour, religion, age, sex, national or ethnic origin, citizenship, disability, sexual orientation, gender identity or expression, marital or family status, or any other characteristic protected by applicable Canadian and provincial laws".

We encourage applications from members of equity-deserving groups, including women, Indigenous Peoples, racialized persons, persons with disabilities, and members of the 2SLGBTQIA+ community.

Employment Equity / Diversity / Inclusion / Accessibility

We use artificial intelligence to screen, assess and select applicants for open positions, including for the purposes of reviewing and ranking application materials and scoring answers to application questions. Accordingly, decisions about your application and eligibility for employment with EnerSys may be made based exclusively on the automated processing of the personal information that you submit in your application materials.