Executive Administrative Assistant - Richter Calgary Office

Overview

Top-caliber and precise, the Executive Administrative Assistant provides high-quality administrative support to Partners while contributing to a polished, well-coordinated office experience. This role combines executive assistance, office concierge support, and day-to-day coordination, requiring professionalism, discretion, strong judgment, and exceptional organizational skills. Experience in a prestigious hotel, premium hospitality setting, family office, or high-net-worth family environment would be considered a strong asset, as the successful candidate will be expected to deliver attentive, service-oriented support with accuracy, care, and follow-through. This individual will manage calendars, meetings, travel arrangements, communications, documentation, office logistics, and internal requests while helping create a responsive, welcoming, and client-focused environment for Partners, colleagues, clients, and visitors.

Executive Administrative Support

• Manage the Partner’s calendar, priorities, communications, and scheduling needs with strong attention to detail and discretion
• Act as a professional point of contact between the Partner, internal teams, clients, prospects, and external stakeholders, ensuring timely and polished communication
• Prepare agendas, organize materials, and track follow-ups to support clear alignment and effective execution
• Support business development initiatives by coordinating priorities, weekly planning, stakeholder touchpoints, and related administrative follow-through
• Prepare, consolidate, and coordinate reporting materials, updates, and recurring summaries for internal leadership and key stakeholders
• Handle confidential communications, sensitive information, and administrative matters with professionalism and sound judgment
• Oversee administrative workflows, including expense reimbursement, time entry support, and process coordination through relevant internal systems

Office Experience, Concierge & Hospitality

• Provide elevated concierge-style support for the office, including internal requests, visitor needs, and day-to-day logistics
• Coordinate travel, accommodations, transportation, reservations, catering, and other business-related arrangements
• Support client-facing activities, office events, team gatherings, and internal initiatives with a polished, service-oriented approach
• Help ensure meeting rooms, shared spaces, and office touchpoints are prepared with care, precision, and attention to detail
• Deliver attentive, solutions-oriented support to Partners, clients, and visitors while addressing requests and issues promptly, professionally, and with discretion
• Identify opportunities to enhance the overall office experience, hospitality standards, and administrative efficiency

Office Operations & Relationship Management

• Coordinate office-related requests and liaise with building management, vendors, suppliers, and service providers as needed
• Maintain strong, collaborative relationships with internal teams, external partners, and preferred vendors
• Help ensure the office environment remains organized, welcoming, and aligned with professional service standards
• Maintain knowledge of office resources, service providers, and operational processes to support seamless day-to-day operations
• Collaborate with relevant teams to support reception, hospitality, and operational initiatives across the office

Ideal Profile

• 5–10+ years of experience in executive support, office coordination, client services, prestigious hospitality, or a family office/high-net-worth family environment
• Experience supporting senior leaders, Partners, executives, or professional services teams
• Strong organizational skills, sound judgment, and the ability to manage multiple priorities with accuracy, care, and precision
• High level of professionalism, discretion, adaptability, and service orientation, with an appreciation for top-caliber service standards
• Proficiency in Salesforce, with the ability to maintain accurate information, support reporting needs, and navigate client relationship management tools effectively
• Proactive, resourceful, solutions-oriented, and comfortable working in a dynamic office environment

What’s in it for you?

• Competitive group benefits, including group insurance, a Health Spending Account, savings plans, and employer contribution matching
• Employee and family access to a virtual healthcare network
• Employee and Family Assistance Programs, including consultations with mental health professionals
• Annual health and well-being program
• Hybrid work environment
• Competitive performance bonus
• Tuition reimbursement
• Professional dues reimbursement
• Academic incentives
• Talent referral bonus
• Client referral bonus
• Annual employee rewards and recognition