Project Executive Administrative Assistant

Job Description

Overview

Under the general supervision of the Project Vice President(s)/Project Director and reporting to the Functional Manager Administrative & Executive Support or Administrative Support Supervisor the Project Executive Assistant provides senior-level administrative support to executive-level leaderswithin the organization. Under minimal supervision this role requires a high degree of confidentiality discretion and diplomacy supporting the smooth and effective operation of executive offices. The incumbent must demonstrate strong judgment a thorough knowledge of corporate and project procedures and the ability to interact effectively with all levels of management staff external stakeholders and customers/clients.

Your role

• Provide comprehensive executive administrative supportto executive-level leaders ensuring the efficient operation of assigned offices through sound judgment discretion and a thorough understanding of corporate project and regulatory policies and procedures.
• Proactively manage executive priorities and communications including monitoring email identifying issues or conflicts anticipating needs and responding appropriately to changing business demands and unexpected events.
• Act as a trusted liaisonwith internal and external stakeholdersincluding senior leadership staff government representatives customers and clientswhile maintaining professionalism confidentiality and diplomacy at all times.
• Manage complex scheduling approvals and governance processes including coordinating executive calendars tracking incoming approval requests determining delegation requirements and ensuring completeness and compliance of materials.
• Coordinate executive travel and expense activities including domestic and international travel arrangements visas briefing materials and the preparation and review of expense reports in accordance with corporate policies and ethical standards.
• Prepare coordinate and maintain accurate documentation and reporting including corporate strategic financial and project materials; ensuring consistency quality formatting editing and proofreading.
• Handle sensitive information and special assignmentswith discretion including confidential corporate government and personnel documents (advanced security clearance required for certain levels of access) while responding independently to inquiries and supporting ad hoc initiatives as required.

About you

• Minimum of 3-5 years administrative experience.

• Post-secondary education or related business diplomas/certificates.

• Advanced computer skills with Microsoft Office (SharePoint Word PowerPoint Excel Calendar).

• Excellent verbal and written communication skills.

• Detail oriented and highly organized with the ability to multi-task.

• Experience working in a consulting firm and/or knowledge of engineering terminology and document types would be considered an asset.

• Experience with ORACLE and Concur would be considered an asset.

Rewards & benefits

Explore the rewards and benefits that help you thrive at every stage of your life and your career at AtkinsRéalis in Canada.

Enjoy competitive compensation employee recognition and a brilliant range of flexible benefits you can tailor to your health wellbeing financial and lifestyle needs.

Make the most of diverse opportunities for training and professional development to grow your skills and expertise.

And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

Be rewarded. Find out more.

About AtkinsRéalis

Were AtkinsRéalis a world-class engineering services and nuclear organization. We connect people data and technology to transform the worlds infrastructure and energy systems. Together with our industry partners and clients and our global team of consultants designers engineers and project managers we can change the world. Were committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as AtkinsRéalis) are committed to protecting your privacy. Please consult ourPrivacy Noticeon our Careers site to know more about how we collect use and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis you confirm that you have read and accept our Privacy Notice.

Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis accommodation policies at the time the employment offer is extended and the information will be shared with new personnel during the onboarding process.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis we seek to hire individuals with diverse characteristics backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender ethnic or national origin sexual identity and orientation age religion or disability but enriches itself through these differences.

Required Experience:

Junior IC

Employment Type : Full-Time
Experience: years
Vacancy: 1