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Leith Wheeler Investment Counsel Ltd.
Segregated Fund AdministratorLeith Wheeler Investment Counsel Ltd. • Vancouver
Segregated Fund Administrator

Segregated Fund Administrator

Leith Wheeler Investment Counsel Ltd. • Vancouver
30+ days ago
Salary
CA$60,000.00 yearly
Job type
  • Full-time
Job description

Job Description:

  • Maintain accurate and timely reconciliations for custodian accounts on a daily, monthly, and quarterly basis
  • Support and provide backup coverage for daily Money Market forecasts and other custodial account activities
  • Prepare and distribute client and internal reporting packages, including monthly reconciliation and operational reports
  • Generate ad hoc account detail reports, transaction summaries, and supporting data for Portfolio Managers and internal stakeholders
  • Assist with trade settlement processes and coordinate effectively with custodians, brokers, and other external counterparties
  • Act as a backup resource for team members, ensuring continuity of workflow and operational coverage during absences
  • Maintain organized records, files, and supporting documentation in accordance with internal controls and compliance standards
  • Provide administrative and operational support across the Investment Operations team
  • Participate in process improvement initiatives, operational projects, and ad hoc assignments as required
  • Perform daily reconciliation and posting of portfolio transactions, including: Cash withdrawals and deposits U.S. dividends Management feesOther investment-related transactions through Advent APX/REX

What We Offer:

  • Employee Ownership: As an employee-owned firm, we believe in rewarding those who contribute to our collective success. Team members have the opportunity to become future shareholders and grow alongside the firm.
  • Open and Transparent Culture: We value open dialogue, collaboration, and trust. Everyone has a voice, and ideas are encouraged - whether they come from a new hire or a long-time partner.
  • Team-Oriented and Supportive Environment: You’ll work closely with experienced professionals who are approachable, respectful, and invested in each other’s success.
  • Work-Life Balance: We understand that personal well-being fuels professional excellence. Our flexible, balanced approach enables you to thrive both inside and outside of work.
  • Learning and Development: As part of a boutique firm, you’ll gain exposure to multiple facets of the investment business and have the chance to broaden your skills and impact.
  • Shared Purpose: Join a firm built on independence, integrity, and long-term relationships where we measure success by the trust we build and the results we deliver for our clients.
  • Competitive Compensation Package: Salary range of $60,000 - $65,000 per annum, with flexibility for exceptional candidates with highly relevant experience. Compensation will be commensurate with education, experience, and internal parity; includes RRSP contribution, extended health benefits from day of joining (no waiting period), and three weeks’ vacation, annually.

Job Qualifications:

  • Minimum 3–5 years of experience in securities settlements or investment operations within an asset management, investment management, or financial services environment
  • Strong working knowledge of Advent APX/REX or equivalent portfolio accounting and reconciliation systems
  • Experience reconciling portfolio and transaction data with custodians, fund accountants, and portfolio management teams
  • Advanced proficiency with Microsoft Office applications, particularly Excel
  • Strong data management, reporting, and reconciliation skills with a high degree of accuracy and attention to detail
  • Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is considered an asset
  • Excellent communication and interpersonal skills, with the ability to work effectively with employees, custodians, brokers, and clients
  • Demonstrated ability to identify, investigate, and resolve operational discrepancies efficiently
  • Strong organizational and time management skills, with the ability to prioritize multiple deadlines in a fast-paced environment
  • Ability to work independently while contributing positively to a collaborative team environment
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Segregated Fund Administrator • Vancouver

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