CLK 12R - Correspondence Coordinator

Posting Title

CLK 12R - Correspondence Coordinator

Position Classification

Clerk R12

Union

Work Options

Hybrid

Location

Burnaby, BC V3J 1N3 CA

Kelowna, BC V1Z 2S9 CA

Multiple Locations, BC CA (Primary)

Victoria, BC V9B 6X2 CA

Salary Range

$54,387.32 - $61,395.95 annually

Close Date

7 / 2 / 2024

Job Type

Regular Full Time

Temporary End Date

Ministry / Organization

BC Public Service ->

Ministry of Housing

Ministry Branch / Division

Governance and Accountability Branch / Strategy, Governance and Accountability Division

Job Summary

A great opportunity to take the next step in your career!

The Strategy, Governance, and Accountability (SGA) Division supports strategic and mandated housing initiatives with key ministry and cross-ministry partners.

SGA provides strategic project leadership, planning and performance reporting, as well as engagement and internal communications for key initiatives.

SGA provides ministry support for risk and issues management, information management and correspondence, project board and strategic initiatives, and reporting and results management.

SGA also leads governance and oversight for BC Housing as well as BC Housing performance monitoring / reporting. SGA is responsible for developing strong partnerships to support the work of BC Housing.

The correspondence coordinator coordinates responses to ministerial and deputy minister correspondence, proofreading, editing, and formatting replies prepared by writers and subject matter experts.

The position investigates previous correspondence, background materials, and appropriate routing for the coordination of responses to be signed by the minister, deputy minister, assistant deputy ministers, executive leads, and executive directors.

The position also receives, logs, prioritizes, and distributes incoming physical and digital mail; creates and enters information into CLIFF and eApprovals;

and ensures that all system and template details are accurate and complete.

Job Requirements :

• Secondary school graduation or equivalent.
• Experience coordinating and processing correspondence in an executive-level office.
• Experience in developing, editing, drafting, and producing a wide variety of written documents.
• Experience in copy editing and proofreading documents.
• Experience coordinating and processing all aspects of correspondence.
• Experience with business-related software, Word, Excel, PowerPoint, and electronic correspondence tracking systems (such as but not necessarily CLIFF or e-Approvals).

Preference may be given to applicants with :

• Post-secondary education or coursework in English, business English or technical and professional correspondence; OR
• An equivalent combination of education and experience may be considered.
• Experience / Training in journalism, writing, or communications-related fields.
• Experience working in communications-related field or Government processing of executive correspondence.
• Experience administering CLIFF or e-Approvals.

For questions regarding this position, please contact [email protected] .

About this Position :

1 Position available.

Flexible work options are available; this position may be able to work up to 5 days at home per week subject to an approved telework agreement.

An eligibility list may be established for future temporary and / or permanent vacancies.

Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service :

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens.

Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service.

For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.

With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career.

Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see What We Offer .

How to Apply :

Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter : NO- Please do not submit a cover letter as it will not be reviewed.

Resume : YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire : YES- You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.

[email protected] , before the stated closing time, and we will respond as soon as possible.

Additional Information :

A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11 : 00 pm Pacific Standard Time on the closing date of the competition.

Job Category

Administrative Services