Administrative Assistant, Teaching & Learning and Career Education/ Post-Secondary, Senior School Full-Time, Continuing Contract

The successful candidate

in this role will collaborate extensively with other key members of the support team including the database administrator, administrative assistants to the Director, Student LIfe and Student Services.

Candidates will need to demonstrate that they are detail oriented,organized and data driven. An ideal candidate will demonstrate initiative and possess strong communication skills to effectively coordinate between the various functions of the senior school.

Key Accountabilities / Responsibilities : Teaching and Learning : Provide administrative support to Assistant Director, Teaching and Learning which includes booking space and scheduling meetings with parents, teachers and students Manage and maintain data summaries, grade tracking and analysis on report cards and transcript updates, AP exams Provide teacher support with reporting activities Provide support for the organization of professional development activities Provide support in the course selection process including data entry, course changes, course challenges, external credit entry, language exemptions Act as primary liaison with the Ministry of Education and support ministry requirements including but not limited to academic record keeping, graduation assessments, student transcripts and TRAX uploads Ensure PSRs (permanent student records) are up to date Other duties assigned as required Support Administrative Assistant, Director of Senior School in preparation of Grade 8 Admissions Assessment Coordinate MySchool Student / Parent Communications in Grades 8-12 Support and provide coverage for front desk when needed Career Education & Post-Secondary Counselling : Support Career Education & Post-Secondary Counselling with the planning and logistics for events including post-secondary visits, student workshops, career conferences, information evenings, etc.

Support the post-secondary application process including the preparation and submission of transcripts, reference letters, and other supporting documents, as well as tracking applications and regularly updating the Admissions Officer Directory Act as a primary liaison and oversee all functions of Naviance, the CHS platform for career education classes and post-secondary applications Coordinate administrative tasks regarding all US and International Post-Secondary Application and work placement documentation and Canadian application documentation including and not limited to the preparation and submission of transcripts, reference letters, and other supporting documents, as well as the tracking of applications Create and maintain student files (transcripts, course planning, graduation checklist, questionnaires, research / application documents) Support and schedule family meetings for each Post-Secondary Counsellor Ensure accurate documentation of post-secondary final decisions, and prepare reports and year-end analytics as needed Facilitate the running of reports for academic tracking and record-keeping of all senior students and identify any emerging concerns Support students with their BCeID accounts Coordinate all Career Education & Post-Secondary Counselling department recharges, ordering, mailing Manage final school-issued grade 12 transcripts and Final BC Ministry Graduation transcripts Manage transcript requests from both current students and CHS Alumnae Other duties assigned as required and as related to the Career Education and Post-Secondary Counselling departmentSkills / Attributes : Previous experience in a fast-paced, professional work environment Previous experience in a school environment is an asset with preference given to independent school experience A high degree of accuracy in database information entry and retrieval A high level of attention to detail along with the ability to see the big picture Intermediate to advanced skills in Microsoft Office Suite (MS Word, Excel, PowerPoint) and Google suite Knowledgeable in the use of Google applications including Google Drive and Gmail Strong organizational and time management skills Excellent written and oral communication skills Strong interpersonal skills and collaborative working style Willingness and ability to show care, warmth, and compassion towards confidential situations and sensitive matters that occur within the department Ability to adapt well to change,prioritize and multi-task High level of professionalism, with an ability to work autonomously with minimal supervision Ability to work evenings and weekends on the rare occasion First Aid certification an asset (willingness to undertake first aid certification is mandatory) Employment and Application Details : This position is scheduled to start in August 2024.

Working hours : 7 : 45am - 4 : 15pm, Monday - Friday (60 minute unpaid lunch break)Please note that applicants must be able to legally work in Canada.

Applications will be reviewed as soon as they are received. Compensation : $50,000 - $58,000Please include the following with your application : A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities.

If you have gaps in your employment history, please advise as to why. Please clearly identify your educational background and history of professional development related to this position.

Apply online at www.croftonhouse.ca / careers. We thank all candidates in advance. We will, however, contact only those selected for an interview.

No phone calls, please.About Crofton House School Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12.

Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Guided by the School's values of courage, creativity and citizenship, students are able to discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.

Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.