The Receptionist / Administrative Assistant will be working as the first point of contact in a fast-paced and dynamic office at our client's location in Vaughan, ON.
This position requires a strong ability to multi-task by performing a large range of tasks such as answering phones, greeting visitors, scheduling meetings, data entry / organization, and providing administrative support to various departments.
An ideal candidate is an excellent communicator and an efficient problem-solver, with an ability to maintain patience and composure at all times.
Requirements :
- Previous experience in working in manufacturing environment.
- Associates degree in business administration, or equivalent experience preferred.
- Advanced Excel preferred.
Skills and Qualifications :
- Advanced knowledge of Microsoft Suite including Access reports and Excel.
- Proven ability to meet deadlines.
- Must be detail-oriented, hands-on, self-motivated, able to work independently and on group projects.
- Must be proactive, deadline-focused, organized with ability to set priorities & manage multiple tasks.
- Possess strong interpersonal presentation skills, capable of working at all organizational level.
- Analyze and gather information from a variety of resources and synthesize data for reports.
- Ability to competently utilize a computer and use it effectively.
Responsibilities and Duties :
- Receptionist duties include answering phones, greeting visitors, ordering all office supplies.
- Scheduling meetings and calendars.
- Data entry into spreadsheets and databases, utilizing reports extracted from public records and internal sources.
- Developing reports to extract information in meaningful ways.
- Organize and maintain digital and hard copy files.
- Provide administrative assistance to managers.
- Gather, organize, deliver, and track incoming and outgoing mail.
Job Type : Full-time
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