Executive Assistant

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Primary Duties and Responsibilities :

Assist / support the Chief Executive Officer in day-to-day-operations of the corporation (i.e., schedules, travel logistics, communications, presentations, documentation management)

Assist / support the Chair of the Board of the corporation with all logistical administrative requirements (i.e., schedules, travel logistics, communications, documentation management)

Manage the administrative requirements of the Board of Directors (i.e., meeting logistics, communications, minutes, Board travel, meals and accommodations and documentation management)

Manage the administrative requirements (i.e., meeting logistics, minutes and documentation management) of the Executive Management Committee, Nominations Committee and the Voting Members Council

Assist with the Coordination of the corporation’s Annual Members Meetings

Assist where assigned with the Coordination of the annual Ontario Soccer Summit

Implement by-laws policies and procedures relevant to Corporate operations

Additional duties as may be directed by the Chief Executive Officer

This position will require some weekend work

Qualifications

Experience :

At minimum 5 years of knowledge and practical experience serving in an executive level administrative; Board of Directors and Committee’s support role

Experience working with volunteers in a collaborative team environment

An understanding of the governance structure of soccer or amateur sport in general

Experience with single and large group travel and accommodations logistics

Experience and attention to detail with document management

Education and Professional Designations :

Diploma or Degree in Administration or equivalent

Skills and Competencies :

Excellent inter-personal skills

Excellent time management skills and ability to coordinate multiple tasks and projects at one time

Ability to maintain confidentiality and discretion where required

Excellent written and verbal communication skills

High proficiency work with Microsoft Office products; Word, Outlook, Teams, PowerPoint and Excel

Ability to work with and contribute to a positive staff, team environment built on collaboration, creativity and innovation

Self-starter and collaborator to achieve set goals

Confident, diplomatic, and personable approach

Ability to work flexible hours, including weekends where required

Works well under pressure handling multiple priorities and meeting established deadlines