Executive personal assistant Jobs in Vaughan, ON

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Executive personal assistant • vaughan on

Last updated: 18 hours ago

Promoted

Executive Assistant

City of Franklin, TennesseeVaughan, York Region, Canada

Full-time

Join to apply for the Executive Assistant role at City of Franklin, Tennessee.Join to apply for the Executive Assistant role at City of Franklin, Tennessee. City of Franklin, Tennessee provided pay ...Show moreLast updated: 5 days ago

Legal Executive Assistant

Linds & AssociatesNorth York, ON

Permanent

Quick Apply

Legal Executive AssistantPermanent, HybridToronto, OntarioJOB-1644.Our top tier client, a law firm located in the heart of downtown Toronto seeks a Legal Assistant to join its team.In this role you...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant

LHHRichmond Hill, York Region, Canada

Full-time

Get AI-powered advice on this job and more exclusive features.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. LHH us currently seeking an experi...Show moreLast updated: 4 days ago

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Executive Assistant

Plan GroupVaughan, ON, Canada

Full-time

The Executive Assistant will provide high-level administrative support to executives, ensuring their daily activities run smoothly and efficiently. This role involves managing complex calendars, coo...Show moreLast updated: 21 days ago

Promoted

Executive Assistant to the Executive Director

NankindNorth York, ON, Canada

Full-time

In 2009 Audrey Guth, while undergoing her own cancer treatment, observed a young mom with a toddler on her lap.The young child reached up and pulled the scarf off this mom’s bald head.Tears flowed ...Show moreLast updated: 10 days ago

executive assistant

ECOSTAR INSULATIONNorth York, ON, CA

Full-time +1

Experience : 1 year to less than 2 years.Business administration and management, general.Compile data to prepare documents. Establish and co-ordinate administrative policies and procedures.Analyze in...Show moreLast updated: 30+ days ago

Promoted

Nanny ( Live-in caregiver)

JDass CorpVaughan, York Region, Canada

Full-time

Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.Looking for a Nanny at one of our Barrie Location, Who will be caring for children in home, including ...Show moreLast updated: 2 days ago

Executive Assistant

Ontario HealthOntario Health, Ontario

Full-time

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in...Show moreLast updated: 30+ days ago

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Personal Caregiver

Bayshore HealthCareVaughan, ON, Canada

Full-time

Bayshore is growing and we are seeking Personal Caregivers who are looking for flexible hours.We offer casual home and community care jobs. Personal Support Worker (PSW) or Health Care Aide (HCA) Ce...Show moreLast updated: 30+ days ago

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Administrative Assistant

PYAVaughan, York Region, Canada

Full-time

Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.Executive Administrative Assistant. The successful candidate will be a self-starter and strong communic...Show moreLast updated: 4 days ago

Executive Office Assistant

CB CanadaRichmond Hill, Ontario, Canada

Permanent

Are you an Administrative Assistant looking for your next career move? Are you proficient with coordinating both appointments and travel, expense reporting, and overseeing office operations such st...Show moreLast updated: 29 days ago

Executive Assistant

York UniversityOntario, Canada

Full-time +1

The Faculty of Health is committed to creating positive change for our students, our communities, and the world around us through teaching and research excellence to keep more people healthier, lon...Show moreLast updated: 30+ days ago

Executive Assistant - 2 Month Contract

Vaco by HighspringBayview Village, Ontario, Canada

Temporary

Oversee complex scheduling and calendar coordination, including global travel and multi-time zone meetings.Plan and support leadership gatherings, strategy sessions, and company-wide events from ag...Show moreLast updated: 1 day ago

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Executive Assistant & Office Manager

King International GroupRichmond Hill, ON, Canada

Full-time

King International Advisory Group Inc.We are looking for a motivated and ambitious individual to join us in a dual role as Executive Assistant and Office Manager. Working directly with our executive...Show moreLast updated: 30+ days ago

Promoted

Administrative Assistant

Frist Cressey VenturesVaughan, York Region, Canada

Full-time

Frist Cressey Ventures (FCV) is a leading healthcare venture capital firm with a mission of transforming healthcare to improve lives. We invest in early-stage technology and service businesses that ...Show moreLast updated: 4 days ago

Executive Assistant & Office Manager

King International Advisory Group Inc.Richmond Hill, ON, CA

Full-time

Quick Apply

Promoted
New!

Executive Assistant

Strategy Recruitment GroupNorth York, ON, Canada

Full-time

The ideal candidate will provide top-level assistance and be able to work in a fast paced environment.Calendar management for executive. Aid executive in preparing for meetings.Responding to emails ...Show moreLast updated: 18 hours ago

Executive Assistant

Gottardo Group of CompaniesConcord, Ontario, Canada

Full-time

Quick Apply

Job Position : Executive Assistant.We are Real Estate Developers, Design Builders, and General Contractors of Office, Commercial, and Industrial properties. Head Office is located in Vaughan.We are s...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant

Plan Group, Inc.Vaughan, York Region, Canada

Full-time

Executive Assistant

City of Franklin, TennesseeVaughan, York Region, Canada

5 days ago

Job type

Full-time

Job description

Join to apply for the Executive Assistant role at City of Franklin, Tennessee

City of Franklin, Tennessee provided pay range

This range is provided by City of Franklin, Tennessee. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

53,695.00 / yr - $58,433.00 / yr

Direct message the job poster from City of Franklin, Tennessee

Dedicated to empowering people, strengthening organizations, and cultivating thriving communities.

Overview :

The City of Franklin is a unique blend of history and progress. Since our beginning in 1799, we have grown from a tiny, agricultural community into a strong blend of residential, commercial and corporate citizens. We invite you to consider becoming a part of our City team, where we work together to serve our vibrant community.

Purpose of Job :

This position provides clerical and administrative support to the City Administrator and Mayor. Serves as a primary point of contact for both internal and external constituencies, assists and represents the City Administrator in communicating with constituents, and handles multiple incoming issues and concerns addressed to the City Administrator, as they arise.

A. Provides Customer Service

Receives citizen inquiries or complaints; resolves routine problems; forwards more complicated issues to supervisor or other staff members; responds to sensitive requests for information that may involve confidential matters.
Provides assistance in the understanding and interpretation of City policies and procedures as appropriate.
Advises City Administrator of priority items awaiting action; serves as high level aide to City Administrator.
Uploads briefing to City web site weekly.

B. Provides General Office Support

Answers multi-line telephone; provides information and assistance; takes and relays messages and / or directs calls to appropriate personnel; returns calls as necessary.

Prepares and composes written documents and correspondence requiring independent judgment in handling format, procedure, and context. Reviews own work for accuracy and completeness.

Maintains appointment calendars for Mayor and City Administrator; makes travel arrangements.

C. Plans and Coordinates Events

Plans logistics for meeting and events.

Sets up meeting area and arranges for refreshments.

E. Administers Accounts Payable

Creates purchase orders and enters in system; may apply routine coding.

Reconciles account statements or invoices to purchase or delivery receipts and purchase orders, codes invoices.

F. Administers Payroll for Administration Department

Monitors and approves employee time-keeping records for Communications Division, CIP Division, Maintenance Department and Administration Department employees. Reviews time sheets for accuracy and completeness.

Maintains records of employee vacation time, sick time, comp time, overtime, and leave requests; makes appropriate calculations; forwards payroll documentation as appropriate.

G. Other Job Duties

Attends leadership and community events as requested

Performs other job duties as assigned.

Job Content Knowledge : Organize, prioritize, and schedule work assignments. Analyze situations carefully and adopt effective courses of action. Maintain strict confidentiality. Knowledge of City rules, regulations, policies, and procedures. Has considerable knowledge of Federal, State, and local laws, regulations, and policies applicable to structure, functions, programs, and practices in conducting public services through City government. Knowledge of the workings of a Council / Manager form of government.

Understands the organization and operation of the City and of outside agencies.

Establish and maintain effective working relationships with City, County, and State officials, City staff, and the general public.

Handle multiple interruptions and adjustments to priorities

Follow through on a series of steps for multiple ongoing project coordination with a variety of individuals.

Knowledge of office management principles and procedures

Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, etc.

Is knowledgeable and proficient with computers.

Type and to record / transcribe dictation accurately and with appropriate speed.

Language Skills : Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Write reports, business correspondence, and procedure manuals. Effectively present information and respond to questions from groups of managers, customers, and the general public.

Mathematical Skills : Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability : Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. In decision making, some choices are known while others may need to be identified. Some reliance on precedent. Interpret a variety of complex instructions furnished in written, oral, diagram, or schedule form.

Teamwork : Develops constructive and cooperative working relationships with others. Encourages others to express their ideas and opinions. Provides input into identifying and solving problems. Anticipates need of others for information about job tasks and work environment and provides it to them in a timely manner. Willingly assists others with job tasks when appropriate.

Job Requirements & Qualifications :

Education and Experience : The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through attainment of a one-year certificate from college or technical school plus four to six years of public administration experience; or an equivalent combination of education and experience.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Project Management, and Customer Service

Government Administration

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Inferred from the description for this job

Medical insurance

Vision insurance

Pension plan

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

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Executive Assistant

Vaughan, York Region, Canada

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