Proposal Specialist

Job Description

AECOM is seeking a Proposal Specialist to join our team. This position is based in our Burnaby office, with opportunities for hybrid work.

Job Summary:

Interfaces with business line growth team and operations to support the process of winning work. Leads responses to client RFI/RFQ/RFPs and applies standard pursuit processes to ensure efficiency in schedule and bid compliance. Responsible for print, electronic and oral proposal deliverables. Provides market research and competitive intelligence and leverages data systems and tools to support proposal strategy and business strategic planning efforts.

Major Responsibilities:

• Assists with large proposals and able to lead small to medium proposals (cross regions or business lines), and supports from capture through to interview stage, as required.
• Coordinates content and information for qualifications and proposals, including schedule, templates, compliance, content plan and production. Provides conceptual leadership for document design. May serve as lead writer/editor for resumes and past performance sections for proposals.
• May facilitate color review (Pink and Red team) reviews, and apply lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams.
• Participates in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal.
• Completes internal debriefs for proposals they lead and reviews debriefs and reviews client feedback on proposals to ensure and demonstrate continuous improvement.
• Conducts internal debriefs for the proposals they lead and reviews both debriefs and client feedback to demonstrate continuous improvement on proposals.
• Complete training on the bid searching process (including, but not limited to, learning bid search sites, distribution lists and tracking sheets) to act in a supporting role to the Canada West bid search person for vacation and/or sick time periods.
• Has solid working knowledge of company quality procedures and approval processes (legal, contracts, DOA, signatory).
• Liaises with appropriate/relevant business line team, operations, technical, and business development professionals to support or develop marketing information (including but not limited to case studies/project sheets and capabilities summaries).
• Provides guidance to entry level proposal team members
• Performs a self-check of work prior to submitting to others for review/approval

Qualifications

Minimum Requirements:

• Bachelor’s degree in Marketing, Communications, Business, Engineering, or a related field.
• Minimum of 2 years of experience in proposal coordination, preparation, or related work in a professional services environment.
• Strong organizational skills, with the ability to manage multiple priorities and deadlines.
• Excellent writing, editing, and verbal communication skills in English (French is an asset).
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Adobe Creative Suite (InDesign, Photoshop) considered an asset.

Preferred Requirements:

• 4+ years of experience in a proposal, marketing, or communications role within an engineering consulting, architecture, or construction firm.
• Demonstrated experience leading and coordinating small to medium-sized proposal efforts across multiple regions or business lines.
• Familiarity with standard proposal processes (e.g., Go/No-Go, Pink/Red/Gold reviews, compliance matrices).
• Knowledge of Canadian public and private sector procurement practices.
• Understanding of strategic capture planning, market research, and competitive intelligence.
• Ability to write and edit resumes, project descriptions, and proposal content with a focus on clarity and impact.
• Experience supporting proposal-related tools and platforms such as SharePoint, CRM systems, or online bid portals.
• Ability to work both independently and collaboratively with cross-functional teams, including technical and business development staff.
• Strong attention to detail and commitment to delivering high-quality, client-focused documents under tight deadlines.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this role. Final hiring decisions are made by the hiring team.