Property Administrator

Job Description

We are looking for a proficient, customer driven, and organized Property Administrator to join the CIE Property Management & Consulting team!

CIE provides condominium property management and consulting services, with an intense focus on organizational efficiency, proactive customer service and concierge-level services.

This role will be coordinating the administrative and physical needs of a busy portfolio of properties. You must have the flexibility to work out of the Milton head office, but also travel within Halton and some surrounding areas on occasion for Annual General Meetings (up to 12 per year) and Board meetings (occasionally).

The ideal candidate will have a personal interest in the Property Management industry with the potential for career progression.

Salary:

$45,000 - $50,000 per year

Hours of Work:

9:00am - 5:00pm, Monday to Friday (40 hours a week)

Evenings and weekends on occasion will be required on occasion.

Responsibilities:

• Provide superior customer and owner correspondence, in person, as well as by email or mail.
  
• Complete daily, weekly, monthly and yearly administrative tasks in a timely manner.
  
• Compiling and creating Board Packages with a high attention to detail and deadlines.
  
• Attending and/or taking minutes at Board meetings and Annual General Meetings, both in person and virtually.
  
• Create, organize, edit and maintain property and related documentation.
  
• Maintain effective organization through both electric filing and paper copies (as applicable).
  
• Managing meeting schedules and calendar, while tracking ongoing projects.
  
• Coordinate owner and manager requests, supply needs and maintenance schedules.
  
• Creation of posters and newsletters, as well as other information material as needed.
  
• Some on-call duties on evenings or weekends may be required from time to time.
  
• Other duties as required.
  

Requirements

• Must have at least 2 years of experience in administration.
  
• Condo property experience is an asset, but not required.
  
• Experience with Microsoft Office products is required.
  
• Attention to detail, organizational abilities, and customer service excellence are essential.
  
• Bookkeeping and accounting skills are an asset.
  
• Professionalism and respect for confidentiality are critical.
  
• Must have a valid driver's license and a reliable vehicle.
  

Benefits

• Being part of an award-winning property management company.
  
• Growing, progressive, fun and collaborative work culture.
  
• Personal development with strong leadership.
  
• Flexible work location.
  
• Educational allowance.
  
• Full benefits package (extended health care, dental, vision and life).
  

If you have 2+ years of experience in an Administrative role with excellent organizational skills, high accuracy and top customer service skills, CLICK APPLY below to learn more!

We thank all who apply for this position. We commit to "communicate quickly, communicate often, and communicate well". All applicants will be contacted within 5 business days.

*********

We value diversity!! We recruit, hire, and promote, both internally and to our clients, without regard to race, national or ethic origin, colour, age, religion, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics or disability. Accommodations are available for candidates during all aspects of the selection process. IND1

Requirements
Must have at least 2 years of experience in administration. Condo property experience is an asset, but not required. Experience with Microsoft Office products is required. Attention to detail, organizational abilities, and customer service excellence are essential. Bookkeeping and accounting skills are an asset. Professionalism and respect for confidentiality are critical. Must have a valid driver's license and a reliable vehicle.