Reporting directly to the Vice President, Legal, the Senior Legal Coordinator will be responsible for managing legal operations within the Loblaw Real Estate Legal team.
The incumbent will oversee a high volume of legal documentation, billings, and data while collaborating closely with internal clients and external stakeholders.
Additionally, this position will provide direct administrative assistance to the VP of Legal in coordinating schedules, appointments, and responding to inquiries.
Responsibilities :
Legal Support Services :
- Coordinate internal signatures for agreements and ensure delivery of fully executed documentation. Provide reporting of fully executed agreements to the business.
- Manage real estate / lease transaction tracking reports on a periodic basis
- Serve as system administrator for Legal Tracker software handling all legal billings
- Support special projects by creating Excel charts
- Liaise with internal business client and facilitate work flows between Legal team and the business
- Act as program administrator for Workshare Compare and Teraview systems
- Handle corporate credit card management
- Organize correspondence distribution through LRE's legal inbox
- Assist with file management in Content Server and Sharepoint platforms
- Provide research / documentation support for committee involvement
Executive / Administrative Assistance :
- Manage Outlook calendar, schedule meetings / appointments & respond to inquiries
- Prepare correspondence & PowerPoint presentations;
- Prepare Periodic & Quarterly Business update reports
- Assist VP with Law Society filing requirements
- Monitor expenditures versus budget; oversee invoice processing
- Coordinate CLE sessions / internal training requirements / performance cycle deadlines
Process Improvement Initiatives :
- Identify / implement new technology tools / initiatives within LRE's legal department
- Contribute towards continuous process improvements / best practices
Qualifications :
- 5+ years of project management experience, including managing workflow
- A minimum of 5 years supporting executives in deadline-driven environments
- Experience implementing new technology tools / initiatives preferred
- Strong computer skills (Excel, PowerPoint), proficiency in Thomson Reuters Legal Tracker / SAP systems is an asset
- Attention-to-detail with strong organizational skills and independent thinking
- Strong interpersonal / communication abilities foster effective teamwork
- Ability to maintain confidentiality when handling sensitive information
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