Senior Executive Admin Assistant

Status : Regular Full Time

Working Conditions : On-Site

Education Level : Post secondary diploma / degree in Business Administration, Communications, or a related field preferred.

Base Location : Oshawa, ON

Temporary Work Location : Pickering, ON

Number of Position(s) : 1

Travel : Yes- 10%

Deadline to Apply : October 9, 2024

Salary Range : $54,000.00 - $82,000.00 Per Year

Electrify your career and help build a brighter tomorrow.

Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers.

Join us to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people.

Join OPG and make history.

Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on and off the job.

ACCOMMODATIONS

OPG is committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported.

If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.

If you require information in a format that is accessible to you, please contact [email protected]

This position is moving to OPG Corporate Headquarters : In Summer 2025, OPG will officially welcome employees to our new Corporate Headquarters located at 1908 Colonel Sam Drive, Oshawa, Ontario.

This new space will enable teamwork, collaboration and innovation that will help us to achieve our mission to electrify life in one generation.

This position will be temporarily based in Bowmanville, ON until the move to Headquarters in the Summer of 2025.

JOB OVERVIEW

Ontario Power Generation (OPG) is looking for a dynamic, personable and results driven administrative professional to join our team in the role of Senior Executive Administrative Assistant.

Reporting to the Chief Operations Officer, the Senior Executive Administrative Assistant will provide top-level administrative support.

The ideal candidate will be a proactive and detail-oriented professional with exceptional organizational and communication skills.

This role requires a high degree of discretion, judgment, and the ability to handle confidential information.

This is an exciting opportunity to work in an environment where you will contribute to OPG’s public outreach, engagement and education efforts as part of the company’s commitment to growing its social license.

KEY ACCOUNTABILITIES

• Provide comprehensive administrative support to senior executives, including managing schedules, appointments, and travel arrangements.
• Review requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality of the office.

Maintain leader's calendar regarding meetings, appointments and screen calls and visitors, being mindful of established priorities.

• Review meeting agendas originating in other organizations or external to OPG which requires input. Coordinate and collect briefing material for speeches, meetings and conferences ensuring that the leader is adequately briefed for the meeting and take all required reference and support materials required.
• Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous items such as labour relations, negotiations, organization structure, staffing etc.
• Set up priority for requests and where possible refer same to other knowledgeable staff for action or, respond personally to request providing required information or service.
• Take any action considered necessary to protect the leader from excessive and / or unwarranted demands on his / her work time.

Maintain referral and follow up control logs to keep leader informed of impending actions, progress, etc.

• Arrange meetings with Senior Management, Board of Directors, Premier's Office, Ministers or senior officials of outside companies, as requested.
• Prepare and process confidential material related to overall corporate business plans, organization changes, executive appointments, labour relations and bargaining strategy, etc.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Serve as a liaison between executives and internal / external stakeholders.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist in project management and follow-up on key initiatives to ensure timely completion.
• Conduct research and compile data to support executive decision-making.
• Manage expense reports, budgets, and other financial documents.
• Perform other administrative duties as required to support the executive team.

EDUCATION

Post secondary diploma / degree in Business Administration, Communications, or a related field preferred.

QUALIFICATIONS

• Minimum of 5-7 years of experience in an executive administrative support role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong problem-solving skills and the ability to work independently.
• Excellent interpersonal skills and the ability to work effectively with all levels of the organization.

The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.

What Makes a Career at OPG Different?

As Ontario’s largest clean energy generator, we’re building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.

At OPG, our values are our strengths. They are fundamental truths about our organization that don’t change :

Safety it’s our business

Integrity always lead with integrity

Excellence never satisfied with good enough

Inclusion working together for powerful outcomes

Innovation - creativity accelerates possibility

Here's why OPG might just be the ideal workplace for you :

• Exceptional range of opportunities province-wide
• Long-term career growth and development opportunities
• Electricity is vital to the province and OPG’s clean electricity is helping decarbonize other sectors.

Our promise to you :

• We care about the safety and the well-being of our employees. It is our utmost priority.
• A supportive work environment where you can be your best every day.
• Opportunities to stretch and develop.
• Offer different ways for you to give back to communities where we operate.
• Partner with Indigenous communities and support local businesses.
• We support employment equity, diversity and inclusion.

Are you ready to start a career that has the power to electrify life on and off the job? Apply now.

APPLICATION PROCESS

Please submit your application online at https : / / jobs.opg.com / by 11 : 59 PM E.S.T., October 9, 2024. OPG thanks all those who apply;

however, only candidates considered for an interview will be contacted.

The base salary range considers many factors including, but not limited to experience, education, and training, including any collective agreement requirements for union represented positions.

It is not typical for the salary to be offered near the top of the range, and salary is dependent on numerous factors. For management roles, the base salary range does not represent the total compensation package.

The total compensation package for regular full-time management roles includes pay-for-performance programs for annual and medium time periods.

Maintaining a high-performance culture and excellence is a core expectation of every member of our leadership team and is rewarded through the established compensation framework.

OPG is committed to employment equity. As such, we encourage applicants from equity-seeking communities (Indigenous Peoples, racialized persons, persons with disabilities, and women).

We strongly believe that alleviating the under-representation of equity-seeking individuals will create a stronger OPG team and allow us to better serve the needs of our diverse communities.

In order to fulfill the above-mentioned purpose, priority in hiring may be given to qualified persons who self-identify as a member of equity-seeking groups as identified in the application process.

This initiative constitutes a special program under the Human Rights Code / Canadian Human Rights Act.