Part-Time Administrator

Reports to : Office SupervisorCompensation : To Be Negotiated.Hours :  Working Part Time Weekday Afternoons / Evenings ( 1pm - 9pm & 5pm -9pm) and Weekends (Sat 9am-5pm & Sun 10 am - 5pm)Position Descrption The primary duties of the Real Estate Administrator include support for the branch’s agents, clients, management and peers. Working with a team of peers, the Real Estate Administrator are responsible for ensuring the efficient functioning of the front desk operations. Incumbents in this job may perform all or portions of the following duties and responsibilities.Duties & Responsibilities : Reception duties – answer telephones, confirm appointments, greet clients / walk-ins, input messages using Quick Office Commander (internal paging system)Broker Load – input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Quick Office Commander (QOC)Offers – preparation of offers, amendments, waivers and other related forms / documentsSupplies – maintenance of photocopier and related supplies, maintenance of office suppliesAgent activities – booking of open houses, preparation of feature sheets, photocopying and filing of all listings & legal documentsHelp with duties such as typing, draft letters and other documentsPreparing weekly and month end reportsOther duties as assignedQualifications : Minimum high school education, with a preference to college level courses / diplomaMinimum 1 year working experience in office administration and / or real estate administrationExperience using WEBForms an assetStrong command of the English language (both written and verbal)Ability to multitaskExcellent organization & time management skillsSuperior customer service skills, including excellent telephone mannerWorking knowledge of MS Office (Word, Excel and PowerPoint), email and internetExperience using Broker Bay an asset