Part-Time Administrator

Reports to : Office Supervisor

Compensation : To Be Negotiated.

Hours :  Working Part Time Weekday Afternoons / Evenings ( 1pm - 9pm & 5pm -9pm) and Weekends (Sat 9am-5pm & Sun 10 am - 5pm)

Position Descrption The primary duties of the Real Estate Administrator include support for the branch’s agents, clients, management and peers. Working with a team of peers, the Real Estate Administrator are responsible for ensuring the efficient functioning of the front desk operations. Incumbents in this job may perform all or portions of the following duties and responsibilities.

Duties & Responsibilities :

Reception duties – answer telephones, confirm appointments, greet clients / walk-ins, input messages using Quick Office Commander (internal paging system)

Broker Load – input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Quick Office Commander (QOC)

Offers – preparation of offers, amendments, waivers and other related forms / documents

Supplies – maintenance of photocopier and related supplies, maintenance of office supplies

Agent activities – booking of open houses, preparation of feature sheets, photocopying and filing of all listings & legal documents

Help with duties such as typing, draft letters and other documents

Preparing weekly and month end reports

Other duties as assigned

Qualifications :

Minimum high school education, with a preference to college level courses / diploma

Minimum 1 year working experience in office administration and / or real estate administration

Experience using WEBForms an asset

Strong command of the English language (both written and verbal)

Ability to multitask

Excellent organization & time management skills

Superior customer service skills, including excellent telephone manner

Working knowledge of MS Office (Word, Excel and PowerPoint), email and internet

Experience using Broker Bay an asset