Portfolio Analyst

Are you an experienced Portfolio Analyst in search of your next contract opportunity? Our high-profile client is seeking to hire a Portfolio Analyst to join their talented team on a 6-month contract with a strong probability of extension.

Apply for this amazing opportunity if this sounds like a good fit for you!

Advantages

What’s in it for you!

As a consultant with our client, you’ll receive :

• Highly competitive market hourly rates
• A 6 month contract with a strong probability of extension
• Remote interview process

Responsibilities

The ideal candidate will have a history of demonstrated results supporting small to mid-size cross-functional teams to accomplish technology projects across matrixed organizations.

They must thrive in fast-paced environments, be able to manage through ambiguity and complexity, create and simplify processes, and support the project that impacts a growing global organization.

This role requires excellent communication, analytical and organizational skills.

Financial Reporting & Analysis

• Builds and maintains reporting for portfolio leaders and department leadership team
• Implements enhancements as requested by leadership
• Supports with ad hoc reporting and insight requests as needed
• Constantly monitor and analyze financial reporting for portfolio
• Consistently review data in report
• Investigate and validate forecast spikes
• Monitor future risks to forecast / budget / actuals etc.
• Identify opportunities for cost savings / process improvements
• Use report to dig into forecasted costs and work with PMs to address any concerns prior to fiscal month lock
• Use report to ensure forecast accuracy for all expense types
• Prepare budget overviews for project and portfolio management and effectively communicate deviations if they occur
• Validate data in CAPEX report and work with portfolio team to get insight into variances

Budget Management Support

• Work with the project management team to keep track of budget, actuals, and commitments
• Facilitate monthly budget meetings to review budget trackers prior to fiscal period lock
• Facilitate monthly budget meetings to update Portfolio and Program Managers on current financial standing
• Provide insights to portfolio leaders
• Support portfolio team with the adoption of a new budget management tool (SPM)
• Become subject matter expert on how to use SPM
• Support in training project managers as needed
• Help teams transition into using the new tool cutover from excel trackers into SPM, etc.
• Model funding allocations to receive the best outcome for the portfolio’s budget
• Audit budget trackers regularly
• Ensure budget health is in good standing across all programs / projects with the portfolio
• Support with Fund Transfer and Change Requests for your portfolio
• Maintain master document tracking all Fund Transfers and Change Requests within your portfolio
• See transfers through to completion
• Support Project Managers in updating budget information once transfers are completed
• Confirm updated budget totals are accurate across all financial reports
• Support Cloud cost management, provide insights for portfolio leaders and support Project Managers in updating forecasts
• Support with reclasses between CAPEX and OPEX
• Support with requests from FP&A (Financial Planning and Analysis) team
• Support with AOP (Annual Operating Plan) for your portfolio

Resource Management Support

• Coordination and verification of weekly timesheets for all team members, follow-up if necessary
• Run reports in time tracking software to ensure contract and FTE resources are submitting time accurately and Project Managers approving submitted time in accordance to PMO guidelines
• Monitor and analyze internal resource reports
• Monitor portfolio resource labour forecast across budget trackers
• Compare FTE labour forecast documents and reports with budget trackers
• Ensure Project Managers are updating any resource discrepancies in a timely manner, prior to fiscal period lock
• Support with resource forecasting for OPEX
• Support with resource analysis for the portfolio
• Contractor to FTE ratio
• Average rate by role, etc
• Verify allocation, rates, end dates, timesheets, SOW / contracts are current for all team members
• Invoice Management & Support
• Request PO’s based on SOWs and forecasts and process according invoices in an accurate and timely manner
• Ensure Statements of Work (SOW) of vendors are accurate and check if incoming invoices match previously discussed measures
• Ensure Project Managers are properly managing and forecasting purchase orders
• Work with vendors for invoice and payment timing
• Analyze invoice

Portfolio Management Support

• Produce Program Status Report and review with Portfolio Manager prior to distribution
• Communicate and collaborate with colleagues and if occasionally required support in the following tasks :
• Schedule meetings, workshops, and team events to support the team
• Take and distribute meeting notes and organize follow up items, actions and sessions
• Support Program Managers and Project Managers with recruitment when required
• Coordinate new team member onboarding and ensure all administrative tasks are completed in a timely manner
• Manage Program documentation, and consolidate document platforms to ensure simplicity and increase easy of finding documents
• Acting as a liaison for all projects to all internal users as well as vendors.
• Request information from vendors on SOWs, invoices, resourcing
• Schedule and hold meetings with internal stakeholders relating to budget allocations
• Support Portfolio Manager and Director with additional tasks if required

Qualifications

• Proven work as a Finance PM, Project Coordinator (financially focused), portfolio analyst
• Desire for continuous improvement
• Advanced MS Excel skills, strong MS office
• Experience in Coupa
• Asset : PowerBI experience
• Asset : ServiceNow ITBM knowledge, knowledge of Smartsheet
• Strong interpersonal and communication skills
• Very strong organization and follow-up capabilities
• Asset : experience in Agile environment

Preferred skills :

• Comfortable in a high growth, fast paced, ever changing environment
• Self-confident and able to work effectively with management and staff
• Strong communications skills : verbal and written
• Ability to meet agreed performance and quality targets
• Enjoys working with team members on solving day to day issues
• Strong documentation skills
• Entrepreneurial spirit willing to try new things
• Self-motivated, passionate, empathetic, and approachable
• Service oriented and will apply themselves to creating a collaborative team dynamic
• Must be analytical and resourceful with strong problem-solving skills

Summary

If you are a Portfolio Analyst and the prospect of joining a dedicated team intrigues you, then this role with our high-profile client could be the perfect opportunity for you.

Apply below or reach out to your Randstad representative for more information.

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In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

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We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.