Writing assistant Jobs in Scarborough, ON

Responsibilities

• Researches, writes and edits well written correspondence and ceremonial documents for the Mayor, Toronto City Council and the City of Toronto.
• Conducts extensive research and analysis into assigned areas to support the delivery of the ceremonial documents program.
• Researching and understanding current affairs, corporate policies and practices, legislation and initiatives by all orders of government.
• Implements detailed plans and recommends policies / procedures regarding program specific requirements.
• Supports research and data as it relates to Commemorative Days and Observances as observed by all orders of government.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Ensures timely and effective production of all required program reports, statements, and maintenance of appropriate records.
• Leads assigned projects related to operational support activities within the division, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Coordinates and provides support on activities related implementation of policies / programs.
• Coordinates the preparation of Proposals, (RF, RFQ, RFI), the evaluation process, and vendor performance reviews. Liaises with Purchasing & Materials Management and Legal during procurement for selected divisional contracts such as standing offers.
• Identifies, analyzes, rationalizes, and optimizes business processes, policies, procedures, systems applications, inputs and outputs, program operations and functions at a detailed level.
• Updates respective websites as required; writing copy and website upkeep according to City of Toronto standards.
• Makes recommendations to senior divisional management regarding service optimization and business process simplifications that could result in alternate service delivery / contracting out, resource allocation.
• Prepares strategies, work plans, project documents, proposals, council reports and presentations.
• Prepares, organizes, and presents business cases, proposals, solutions, statistical reports and project documents and statements to various audiences.
• Assists in the development and maintenance of standards and specifications for program and operational systems for the Division.
• Liaises with other Divisions, internal, and external partners.
• Develops and maintains templates for statistics, data collection and divisional forms.
• Reviews system of internal control and checks work, inventory, supplies, and storage.
• Leads and / or participates in user acceptance testing of new or enhanced systems.
• Recommends, implements, and practices security, privacy, and quality assurance requirements consistent with MFIPPA and corporate standards regarding storage and processing of confidential corporate and application data and information inputs and outputs
• Provides project support as required for all protocol functions and programs as required.
• Prepares strategies, work plans, briefing notes, requests for proposals, budgets, council reports, data analysis and presentations.
• Liaises with other divisions, departments, residents, elected officials, internal stakeholders, and external partners and other orders of government.
• Assists in the development, implementation and maintenance of standards and specifications for program and operational systems.
• Prepares Letters for diplomats based on standards with correct protocol and reflective of current developments and protocol
• Performs other related duties, as assigned.

Key Qualifications :