Secretary Jobs in Montreal-Est, QC

Department : Legal

Position Overview :

• Co-ordinate board meetings for entities within Squarepoint group, including scheduling, preparing agendas and distributing materials.
• Record and maintain accurate minutes of meetings and resolutions, ensuring they are properly documented and filed.
• Act as a resident director for Squarepoint group offshore entities.
• Manage and monitor annual filings for the Squarepoint group across multiple jurisdictions.
• Manage and maintain key corporate documents, including incorporation documents, transaction documents and board approvals, on Squarepoint’s entity management system.
• Manage the set-up of new entities.
• Assist with “know-your-client” process and requests for corporate documents.
• Assist with the execution of documents and board resolutions.
• Co-ordinate and liaise with external directors, internal teams (including COO office, legal, compliance, finance, operations and tax), advisors and auditors.
• Interacting with local counsel in all jurisdictions.
• Oversee the maintenance of the corporate calendar, ensuring timely execution of deadlines.
• Support the onboarding of directors, officers and other key personnel by managing their filings and disclosures.

There is no typical day for this Corporate Secretary. The role’s duties will be varied and will include a mix of corporate secretarial work, as well as involvement on ad hoc matters as necessary. The working environment is multi-disciplinary, collaborative and non-hierarchical. The successful candidate will be required to (a) take ownership of matters and (b) work closely with other teams (also located in different jurisdictions) and senior management.

The Corporate Secretary will report to the Legal & Tax Co-Ordinator in the legal team.

Required Qualifications :