Office secretary Jobs in Waterloo, ON

Are you an organized, detail-oriented administrative professional who thrives in a dynamic, client-focused environment? Do you love the convenience of working from home while staying closely connected to an active operational team?

In this role, you will be the administrative backbone of the field operations for an established and expanding regional leader in property maintenance and inspection services across the Kitchener, Waterloo, Cambridge, and Guelph corridors. Coordinating inspection schedules, liaising with clients and supervisors, and keeping daily operations running smoothly across the region.

Advantages
- Enjoy the freedom of a remote role while supporting a locally grounded, growing business.
- Annual earnings ranging from $50,000 to $60,000 based on experience.
- Steady, Monday-to-Friday business hours in an essential, high-demand industry.
- Join a collaborative, tight-knit supervisory team where your organizational skills are genuinely appreciated and celebrated.

Responsibilities
- Monitor and respond to incoming emails, phone calls, and dispatch inquiries promptly and professionally.
- Track field schedules, assign inspection routes and work orders, and relay critical updates between clients, supervisors, and field teams.
- Generate, maintain, and close out client work orders accurately within centralized management systems.
- Maintain up-to-date filing systems, meeting notes, project tracking spreadsheets, and compliance logs.
- Assist with basic payroll data entry, timesheet tracking, and candidate interview coordination as needed.
- Prepare routine status spreadsheets, letters, and administrative updates using standard productivity applications.
- Safeguard sensitive client details and proprietary operational information at all times.

Qualifications
- Must currently reside within the Kitchener-Waterloo, Cambridge, or Guelph area to accommodate regional context and occasional local operational touchpoints.
- 2+ years of administrative, dispatch, or office support experience (experience within building maintenance, construction, property management, or field services is a definite asset).
- Proficient with the Microsoft Office 365 Suite (Outlook, Word, Excel, and Teams) and comfortable learning modern scheduling, ticketing, and web-based database platforms quickly.
- Exceptional verbal and written English communication skills with a professional, customer-first attitude.
- Proven ability to juggle shifting priorities, handle multiple operational requests, and maintain immaculate attention to detail.
- A dedicated, quiet workspace free from distractions, paired with high-speed, dependable internet access.
- Prior exposure to basic payroll support, timekeeping, or entry-level recruiting support is valued.

Summary
How to apply:
1) Respond directly to this job posting by registering and applying to the posting directly at www.randstad.ca
2) Please also directly email: saudia.yusuf@randstad.ca AND chantal.cook@randstad.ca with the title "Office Administrator"

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.