Office Jobs in East York, ON

Do you thrive in a social, fast-paced environment where no two days are the same? We are looking for a proactive, detail-oriented Office Coordinator to be the heartbeat of our office. If you’re a "people person" who takes pride in creating a welcoming atmosphere and keeping operations seamless, we want to meet you!

As our Office Coordinator, you’ll be the ultimate multi-tasker. You’ll partner closely with our Reception and Office Management teams to ensure our space is vibrant, our guests are happy, and our internal operations are organized. From high-level administrative support to helping plan the next big social event, you’ll have your hands in a bit of everything.

Position : Office Coordinator

Industry : Financial Services

Employment Type : Contract (12-month maternity leave coverage)

Location : Downtown Toronto (Front Street West & Bay Street)

Hours : Monday to Friday, 8 : 30 am - 5 : 00 pm (37.5 hours per week)

Salary : $25 / hour

Work Style : Fully in office, 5 days per week

Background Checks : 2 references, Criminal Background Check, Credit Check

Advantages

• Located in the heart of Downtown Toronto
• Transit accessible location, steps away from Union Station
• Monday to Friday office hours
• Long term contract opportunity
• Opportunity to work with one of Canada's leading financial service companies

Responsibilities

1. The Face of the Office

• Greet clients, visitors, and new hires with a smile, making sure they feel at home from the moment they walk in.
• Help set up workstations for new team members and lead office tours to show them the ropes.
• Step in to cover the front desk, ensuring a professional and seamless experience during breaks or vacations.

2. Behind-the-Scenes Operations

• Keep our shared drives and documentation updated and organized.
• Scan invoices and help manage approvals so our vendors stay happy.
• Draft internal emails, track event attendance, and keep the team "in the know."

3. Atmosphere & Logistics

• Keep our meeting rooms, kitchens, and common areas looking sharp and fully stocked.
• Assist our Social Committee and help run fundraising initiatives like the United Way.
• Manage Outlook schedules, coordinate catering, and handle the "tech and snacks" setup for important meetings.

4. Safety & Maintenance

• Act as a champion for workplace safety by maintaining First Aid certification and participating in safety training.
• Be the point person for reporting maintenance needs or equipment issues.

Qualifications

• Highly adaptable and excellent multitasking skills
• Ability to work under pressure in a fast-paced environment
• Handle sensitive and confidential information
• Exceptional customer service skills, including written and verbal communication
• At least 2 years working in an office support role
• Ability to work 5 days in office

Summary

If you are interested in the position, please apply online today with a copy of your resume. We thank all interested applicants in advance, but only successful applicants will be contacted for next steps.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.