Office administration Jobs in Whitchurch-Stouffville, ON

AMAZING COMMUNITY-BASED ORGANIZATION IN TORONTO

Our client is a leading community-based nonprofit organization helping youth flourish & contribute to safer communities for a lifetime. They provide safe housing, open custody, community reintegration, and employment readiness programs that guide youth from the justice system toward purposeful living. Our client believes that meaningful relationships and strong processes together create lasting change. They are steadfast in their commitment to supporting youth as they confront these barriers, providing them with the resources, guidance, and opportunities needed to overcome adversity and build brighter, more secure futures.

Are you passionate about helping youth thrive?

The Pod Group is partnering with this organization to place a results-driven and strategic leader to fulfill the role of Manager, Accounting & Administration.

WHY YOUR ROLE MATTERS

The Manager, Accounting & Administration is a key leadership role that combines finance administration, human resources, fund development coordination, and general administration. This position focuses on ensuring strong internal processes, maintaining sound financial controls in collaboration with the CFO and external accounting team, and supporting HR policy, compliance and well-managed operations, enabling programs to focus on serving youth.

The Manager, Accounting & Administration will coordinate multiple departments across finance, HR and fund development, with access to AI-enabled tools for forward-thinking candidates who enjoy improving efficiency and process intelligence. This is an amazing opportunity to support the local community!

HOW YOU WILL MAKE AN IMPACT

A)   Finance Administration (40%) :

• Manage day-to-day accounts payable (20–30 invoices / month) and corporate card receipts with support from the Office Administration Assistant.
• Coordinate month-end close checklist, ensuring completeness, proper evidence, and timely sign-offs (external firm performs reconciliations; CFO reviews).
• Maintain vendor onboarding controls, GL coding distribution, and document registers for payroll, funder submissions, and approvals.
• Support preparation of funder reports, budget tracking, and allocation updates.
• Liaise with the CFO, external finance team, and CEO to ensure strong financial controls and documentation discipline.

B) HR & People Operations (40%) :

C)  Fund Development & Revenue Support (10%) :

D)  General Administration (10%) :

WHAT YOU WILL BRING

OUR COMMITMENT TO EDIB

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

OUR PARTNERSHIP - THE POD GROUP

The Pod Group (PG) connects candidates with amazing career opportunities in Ontario! We collaborate extensively with not-for-profit and community-based organizations, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique candidate experience that integrates equity, diversity, inclusion and belonging in our engagement with candidates. Our recruitment strategy focuses on learning more about your career goals and aligning your passion with mission-driven work.

We thank you for your interest in applying!