Multimedia specialist Jobs in Halifax, NS

Job Summary

Dalhousie University, under the leadership of the Vice-President Research & Innovation, administers over $270M annually in research funding. Reporting to the Associate Legal Counsel, the Contracts Specialist manages, reviews and negotiates a large number of incoming draft contracts, and on occasion, may draft contracts for consideration and review. They work independently or collaboratively, as required, within a busy office and client environment, seeking and receiving support and direction from the Associate Legal Counsel.

Key Responsibilities

• Manage, review and negotiate a high volume of research contracts, and conduct detailed reviews of legal documents/agreements, providing comments and advice to the researcher for consideration.
• Communicate with the contract partner/funder, as necessary, to discuss and resolve issues; partners include funding agencies, provincial and federal government organizations, other universities, industry, foundations/not-for-profits, etc.
• Respond to inquiries and questions from the Dalhousie research community, including researchers and administrators on contract matters and issues.
• Work within the legal contract online administrative system established by the Legal Counsel Office, ensuring all files, correspondence and legal documents are appropriately labeled, stored, tracked and available for access by the Office of Research Services and Legal Counsel Office.
• Liaise with Research Accounting, Financial Services as necessary on contract accounts.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree plus five years’ experience in a related role, such as contracts administration (or equivalent combination of training and experience).
• Demonstrated experience negotiating contracts, interpreting legal clauses, and clarifying associated risks.
• Demonstrated strong interpersonal skills with the ability to approach stakeholders with tact, sensitivity, diplomacy, and flexibility.
• Experience developing contracts and/or contract templates.
• Demonstrated ability to be thorough and detailed orientated with excellent time management skills to deal with time sensitive material.
• Proficient skills in MS Office (Word, Access, Excel, PowerPoint), video calls, electronic file transfer, internet and email.

Assets

• An understanding of the University environment.
• Experience in a research environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s and competencies, in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.