Hr administrative assistant Jobs in Vaughan, ON

Administrative Assistant

Date Posted : 12 / 23 / 2024

Req ID : 41170

Faculty / Division : University of Toronto Scarborough

Department : UTSC : Ofc of the Vice-Pres & Principal

Campus : University of Toronto Scarborough (UTSC)

Position Number : 00030631

Description : About us :

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity :

The Office of the Vice-President and Principal supports the priorities and objectives established by the Vice-President & Principal in accordance with the UTSC Strategic Plan, Inspiring Inclusive Excellence, and the University's Three Priorities. The office oversees the planning of major university and campus-wide events, initiatives and special projects, and is also the primary contact for all aspects of campus protocol related to ceremonies and visits by delegations and dignitaries.

Under the general direction of the Executive Assistant, and working closely with staff in the Office of the Vice-President and Principal, the Administrative Assistant provides administration support on special projects, events and assignments as required. The incumbent is responsible for coordinating logistical requirements for small and large meetings including agendas, catering and follow-up as needed. The role requires a high level of professionalism, attention to detail, and critical thinking skills.

Your responsibilities will include :

• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Distributing incoming and outgoing mail and deliveries
• Troubleshooting routine equipment repairs
• Writing routine documents and correspondence
• Verifying the accuracy and completeness of documents
• Maintaining information on digital platforms
• Handling sensitive and / or confidential information
• Collating and organizing data for various reports

Essential Qualifications :

To be successful in this role you will be :

Notes :

Closing Date : 01 / 17 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 07 $59,172. with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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