Administrative Assistant

Randstad CanadaNorth York, Ontario, CA

30+ days ago

Job type

Temporary

Quick Apply

Job description

Are you an Administrative Assistant with strong attention to detail? Do you have previous experience performing Administrative tasks? If so, we have an Administrative Assistant role available with our client, a well-known credit bureau.

As an Administrative Assistant, you will perform Administrative Assistant tasks accurately and in a timely fashion according to team production standards.

Advantages

Work for a well-known credit bureau
Hybrid work
Start date : December 2nd, 2024
Duration : 15-month contract
Possibility for contract extension

Responsibilities

Provide administrative support to senior business leaders.

Manage daily calendars for assigned executives. Handles scheduling of appointments

and meetings (including in-person, teleconference, web and video-conference) and

ensures that the appropriate information is provided.

Coordinate and book travel arrangements as required including flights, hotels and

ground transportation.

Prepare and submit expense reports on a bi-weekly basis and create purchase orders

as required.

Coordinate internal / external meetings as required including the scheduling, planning,

invitation distribution, internal room set-up, and take care of the food and beverage

arrangements.

Prepare and proofread a variety of documents including correspondence, slide

presentations, charts, and project plans.

Receive, review, and prioritize incoming mail, referring matters for action as appropriate

Follow up on outstanding items ensuring timely responses

Assists with onboarding of new employees to ensure they’re ready for first day (System

access, equipment, coordinating orientation and meetings)

Assist the teams you will support with events planning, catering, meeting rooms

bookings, correspondences, handling travel arrangements and provide general office

support as needed.

Provide back-up coverage to administrative co-workers during absences.

Qualifications

4-7 years office experience working in an administrative support role.

Extensive experience working with Google Workspace & Microsoft Office

Excellent organizational and time management skills,

High attention to detail and accuracy,

Able to set priorities, meet deadlines and deal with conflicting priorities and work

demands in a fast-paced environment.

Strong team player and highly developed customer service and interpersonal skills,

Able to communicate and interact effectively, both orally and in writing, with external

customers, vendors and employees at all organizational levels.

Must be resourceful, flexible, adaptable and dependable.

Strong problem-solving skills.

Able to work independently and within a team environment.

Able to use discretion in dealing with sensitive and confidential issues and maintaining

Summary

If you are interested in the Administrative Assistant, please apply online at www.randstad.ca. Qualified candidates will be contacted ASAP.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.