Front office assistant Jobs in Toronto, ON

Job Description

Job Description

Salary :

Forum Asset Management Administrative Assistant

Location : In-Office, 181 Bay Street, Toronto

Work Schedule : Full-time, in-office (5 days / week)

About Forum :

Delivering Extraordinary Outcomes through Investment.

Forum Asset Management is a North American investor, developer, and asset manager with a 29-year track record of delivering long-term value through real estate, private equity, and infrastructure investments. We are a purpose-driven firm committed to sustainability, responsible investing, and making a positive impact in the communities where we invest.

With over $3 billion in AUM, Forum is one of Canada's most dynamic investment platforms. In 2024, we completed the countrys largest real estate transaction through our acquisition of Alignvest Student Housing, making us the largest owner and developer of Purpose-Built Student Accommodation (PBSA) in Canada. Our open-ended Real Estate Income and Impact Fund (REIIF) is now over $2.4 billion, backed by a $3.5 billion development pipeline that spans coast to coast.

Forum is also building one of the fastest-growing self-storage platforms in Canada, focused on acquiring, developing, and operating institutional-grade storage facilities in undersupplied urban markets.

Forum is a values-led, high-performance organization. We embrace agility and innovation, and we strive to foster a team culture grounded in integrity, collaboration, humility, and results. Our growth is fueled by our ability to identify structural real estate themes and deliver strategies that balance income, impact, and long-term value creation.

Position Overview :

Forum Asset Management is seeking an Administrative Assistant | Front Office Reception, reporting to the Senior Executive Assistant, Corporate Operations. The successful candidate will be a key point of contact for visitors and team members, while maintaining a welcoming and professional environment. If you are an experienced administrative professional with a positive attitude, excellent organizational skills, and a strong work ethic, we encourage you to apply. This posting is for an existing vacancy at Forum.

Key Duties and Responsibilities :

Administration

• Welcome visitors to Forum and ensure they are properly directed
• Maintain boardroom bookings and monitor the main office phone line
• Order and restock office supplies and groceries for the team
• Maintain and monitor office supply inventory levels, including kitchen, bathroom, office, printer, and workstation supplies
• Monitor the kitchen, boardrooms, and common areas and ensure order and cleanliness
• Coordinate couriers, pick up and distribute mail accordingly
• Update and maintain corporate subscriptions and memberships
• Monthly reconciliation of corporate credit cards
• Track and remind team members of quarterly objectives

Coordination and Maintenance

Support

Candidate Profile :

Invest in Yourself :

Artificial Intelligence (AI) Usage :

Forum uses AI tools on a limited basis to support administrative tasks in the recruitment process, such as organizing applications and identifying basic keywords. These tools do not make or influence hiring decisions, which are made entirely by human reviewers.

Forum Commitment :

At Forum, we encourage diversity. We are committed to an inclusive workplace that reflects our belief that diversity is central to building a high-performing team. Forum is an equal opportunity employer. We are committed to providing accessible employment practices. Should you require an accommodation during any phase of the recruitment process, please let the recruitment team