Executive administrative assistant Jobs in Winnipeg, MB

Office Administrator

Requisition ID : 8680

Location :

Edmonton, AB, CA, T6B 2J4

Pay Type : Hourly

Overview

The Office Administrator acts as an ambassador for the Office by attending to both internal and external guests in a professional manner. This position is also responsible for the daily upkeep of the office and providing administrative and operational support to various internal departments.

Responsibilities Greet internal and external guests in a courteous and professional manner

Interact with customers, suppliers and contractors in person, on the phone, and by email

Comply with company safety policy and advise the safety procedures to all visitors upon their arrival

Maintain visitor orientation tracking system and employee hiring packages

General office duties, including faxing, mail distribution, creating & maintaining department files

Ensure all machines in common areas are functioning and arrange servicing as required

Order and maintain general office supplies

Manage phone list and reception job aides / manual

Liaise with building maintenance and external vendors providing office services

Assist co-workers with various office tasks (filing, backup functions)

Provide administrative support to safety department (ex. filing & categorizing FLRAs)

Attend various meetings to take minutes when required

Other duties as assigned

Qualifications

Education & Experience : Post-secondary diploma or degree preferred

Experience and knowledge of Microsoft Excel and Word is required.

Experience with SAP is an asset

Working knowledge of Safety programming is an asset

Google Office Suite experience preferred

Understanding of physical and electronic filing systems

Ability to work in a fast-paced environment

Enjoys working in a team environment

Reliable

Key Competencies (Skill Set) Strong communications skills

Excellent Customer Service skills

Organized and Structured

Detail Orientated

Able to work independently with minimal supervision

Process Driven