Administrative Assistant

Position Overview

• Organizes and prioritizes independently, the administrative activities for senior Directors / Managers and ensures that all work is completed within established timeframes.
• Types, formats and proofreads a variety of material including correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
• Assists the Directors / Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
• Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
• Develops, maintains and updates a variety of databases including : data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
• Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems / discrepancies as required.
• May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.

Experience

Education (Degree / Diploma / Certificate)

Certification / Licensure / Registration

Not Applicable

Qualifications and Skills

Physical Requirements