Entry level administration assistant Jobs in Waterloo, ON

We are seeking a motivated, organized, and detail-oriented Inventory Assistant to support our inventory operations team. This role is responsible for assisting with inventory administration, maintaining accurate records, coordinating documentation, and ensuring inventory-related processes are completed efficiently and on time.

The ideal candidate is dependable, eager to learn, and able to manage multiple tasks in a fast-paced environment while working closely with various departments.

Location: Manitou Dr, Kitchener ON

Full-Time | Monday to Friday | : AM to : PM

Salary: $, per year

What You Will Be Doing:

• Assist with the creation, maintenance, and organization of inventory files and related documentation.
• Support the processing of inventory paperwork, dockets, and inter-company correspondence.
• Assist with vehicle licensing, ownership transfers, and registration documentation for newly acquired inventory.
• Monitor and process requests submitted through internal inventory systems and applications.
• Help maintain dealer plate records and ensure accurate tracking.
• Collect, organize, scan, and file inventory and trade-related documentation.
• Ensure information is entered accurately and maintained in company databases and tracking systems.
• Support the Inventory Team with daily administrative tasks and special projects.
• Communicate with internal departments to help resolve inventory-related inquiries.
• Maintain compliance with company policies, procedures, and record-keeping standards.
  

What You Bring to the Table:

• Previous administrative, customer service, or office experience is considered an asset.
• Strong organizational skills with the ability to prioritize competing tasks.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word.
• Ability to work independently and as part of a team.
• Willingness to learn inventory, licensing, and dealership-related processes.
• Experience in automotive, inventory, accounting, or dealership environments is an asset but not required.
  

So why work for us?

• The Group of Companies is privately owned and % Canadian
• + State-of-the-art facilities including a "Google-like" call centre and an , sq. ft. centralized service "Hub"
• A fun, fast-paced, and high-energy work environment with exciting initiatives and rewarding perks.
• Personalized coaching, mentoring, and training focused on both individual growth and team success.
• Empowering you to grow with meaningful career path planning and advancement opportunities.
• Health & wellness benefit enrollment opportunities
• Employee referral bonus opportunities
• Enjoy exclusive employee pricing on automotive parts and service, along with a special discount at the Blackshop.
• Perkopolis Enrollment
• On-site Parking

The Group of Companies, is proud to be recognized as one of Canada's fastest growing Elite Business Management Groups offering a full line of automotive, recreational vehicle, powersport and marine products and services. Our headquarters is located in the thriving city of Cambridge, Ontario. Our brands include but aren't limited to Kia, Mitsubishi, Volkswagen, Hyundai, Subaru, Honda, Nissan, Toyota, Chrysler, Jeep, Dodge, Ram, Buick, GMC, Yamaha, Auto Financing, CampMart and Grand River Boats.

If you have a growth mindset like us, we'd love to see your resume and have a conversation. The opportunities at the Group of Companies are endless!

This posting reflects a current and active opening.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. The Group of Companies Recruiting Team is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact HR, -- or

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.