Desktop administrator Jobs in Toronto, ON

Date Posted: 05/14/2026
Req ID: 48031
Faculty/Division: Temerty Faculty of Medicine
Department: Donnelly Centre
Campus: St. George (Downtown Toronto)
Position Number: 00033115
Existing Vacancy: Yes

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

Within Temerty Medicine, the Donnelly Centre for Cellular and Biomolecular Research is an interdisciplinary research institute where scientists make fundamental discoveries in biology to improve health. Our faculty, staff, and trainees apply cutting-edge tools in genome research, regenerative medicine, engineering, microfluidics, and computational biology, ultimately to gain new insights about how the human body works. Founded in 2005, the Centre is globally recognized as a leading biomedical research hub thanks to landmark discoveries in genetics, stem cells, and the molecular basis of disease, as well as state-of-the-art tools in the analysis of large-scale datasets.

As Financial Administrator, you will play an integral role in providing a wide range of financial analysis, reporting, and administration for the Donnelly Centre including overseeing the day-to-day financial administration of research grants, reconciling financial statements, investigating discrepancies, and preparing financial reports. Your extensive financial background combined with your solid organizational, analytical, and critical thinking skills will be key to your success in this role.

Your responsibilities will include:

• Monitoring, recording, reconciling, and reporting on restricted funding accounts for grants and contracts, identifying discrepancies and recommending resource utilization
• Monitoring budget balances and payroll distribution reports, ensuring payments and encumbrances are accurate and timely, and assisting staff in interpreting reports
• Processing accounts payable, receivable, expense reimbursements, purchase orders, and payroll for students, postdoctoral fellows, and casual staff in accordance with approval protocols
• Collecting audit information, maintaining accurate financial and personnel records, and supporting audit report preparation within established procedures and timelines
• Analyzing financial processes and procedures and recommending improvements aligned with University policies, procedures, and applicable collective agreements

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum three (3) years related finance experience, preferably in a university or hospital setting with a focus on research funding
• Experience analyzing financial information, identifying discrepancies, and assisting with budgets and financial reports
• Experience monitoring, reconciling, and reporting on restricted research funding accounts, grants/contracts, or similarly complex funding sources
• Experience advising on the preparation of grant funding applications to ensure compliance with policies and practices
• Demonstrated understanding of financial management procedures, accounting principles and procedures, and research funding agency policies with an ability to accurately interpret and apply guidelines, procedures, and regulations in a variety of situations
• Demonstrated experience processing high volume of financial transactions (invoices, expense reimbursements, purchase orders, journal entries)
• Demonstrated experience processing payroll functions for appointed and non-appointed staff
• Demonstrated experience maintaining accurate records, documentation, and student or financial data in compliance with established procedures
• Demonstrated ability analyzing budget forecasts and critically evaluate resources
• Advanced knowledge of the Administrative Management Systems (AMS), including Financial Information Systems (FIS), and Human Resources Information Systems (HRIS) as well as familiarity with Research Information Systems (RIS)
• Highly developed computer skills including proficiency with MS Office (Word, Excel, Outlook)
• Strong numerical accounting, financial and analytical skills
• Excellent communication (written and verbal) and interpersonal skills
• Demonstrated problem-solving and strong organizational skills
• Ability to work in a high volume environment that requires multi-tasking on varied duties and an ability to prioritize effectively and work under pressure
• Ability to exercise good judgment, tact and confidentiality
• Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines
• Ability to work well independently or as part of a team and with a variety of internal and external stakeholders

To be successful in this role you will be:

• Accountable
• Efficient
• Motivated self-learner
• Problem solver
• Resourceful

Please note this is a one-year term role.

Closing Date: 05/29/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule:
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Callum Ferguson

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.