Business administrator Jobs in Newmarket, ON

About Our Client

Our client is sourcing an Investor Relations Administrator for a 6-month contract.

About the Opportunity

Investor Engagement & Reporting

• Maintain and update the internal investor and analyst database.

Track and record feedback from institutional meetings, conferences, ESG-focused discussions, and other stakeholder engagements.

Prepare regular executive-level reports summarizing investor relations activities and upcoming events.

Coordinate analyst and investor calls around earnings and other announcements.

Monitor analyst estimates and consensus data. Event Planning & Execution

Lead weekly team meetings, set agendas, track priorities, and manage calendars of key events.

Coordinate logistics for industry conferences, investor meetings, and roadshows, including scheduling, investor targeting, and creating briefing materials.

Organize executive travel arrangements related to investor events.

Attend select events (virtually or in person) as needed.

Support the planning and execution of shareholder meetings and proxy season activities. Communication & Document Preparation

Assist in preparing first drafts of external communication materials such as :

Investor presentations

Press releases

Annual and quarterly reports

Help create materials for executive and board-level meetings.

Maintain content on the corporate website related to investor relations and ESG. General Support

Monitor general inquiry inboxes and route messages to appropriate internal teams.

Perform additional duties as required to support team operations.

About You

Understanding of capital markets and institutional investor dynamics.

Prior experience in investor relations or a related field (experience in a resource or capital-intensive industry is an asset).

Strong written and verbal communication skills with attention to detail.

Excellent organizational and time management abilities.

Proficiency in Microsoft Office, especially Excel and PowerPoint.

Familiarity with graphic design tools (e.g., Adobe Photoshop or equivalent) is a plus.

Capable of working calmly under pressure and meeting tight deadlines.

Strong interpersonal skills and ability to collaborate in a team-oriented environment while also working independently.

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 460022.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.