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Billing Administrator

Billing Administrator

Matthews InternationalON, CA
30+ days ago
Job description

POSITION SUMMARY

The Billing Administrator performs all functions related to a billing admin, including compiling, computing, accounting recording and distribution , support the unique and specific admin billing functions for clients.

JOB RESPONSIBILITIES

  • Maintain all digital Files and folders for client Invoices
  • Invoice distribution to customers through various electronic means (email, web-based portals, etc.)
  • Invoice preparation / creation through ERP system (SAP), coordinate with Operations and Sales personnel
  • Collaborate with Operations and Sales team to ensure appropriate and accurate invoicing based on customer price lists / agreements / contracts
  • Data entry based on understanding customer operational processes
  • Respond to customers regarding billing-related questions
  • Respond to internal users regarding billing-related questions
  • Responding to Centralized Accounts Receivable regarding invoice / credit-related questions
  • Coordinate with other member of invoicing billing team
  • Additional duties as assigned

QUALIFICATIONS / REQUIREMENTS

  • Associate’s Degree or equivalent from two year college in Accounting or related field preferred
  • 1+ years of previous billing experience; or equivalent combination of education and experience
  • Occasional travel either locally, nationally, and / or internationally may be required.
  • High degree of proficiency MS Office Suite, Outlook & Internet applications
  • Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills
  • Strong verbal and written communication skills (including analysis, interpretation, & reasoning)
  • Solid understanding and application of mathematical concepts
  • Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients
  • Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
  • Ability to work with and influence peers and senior management
  • Self-motivated with critical attention to detail, deadlines and reporting
  • Ability to work overtime as necessary

    • PHYSICAL ASPECTS / WORK ENVIRONMENT

  • Sedentary work involves sitting most of the time. Walking and standing are required occasionally.
  • Regularly required to use hands and fingers to operate a computer keyboard, reach with hands and arms; and talk, hear and see.
  • Specific vision abilities required by this job include close visual acuity to perform activities such as : analyzing data and figures; transcribing; viewing a computer terminal for up to 8 hours daily.
  • Occasionally lift and / or move up to 10 pounds.
  • The noise level in the work environment is usually low / moderate.
  • Reasonable accommodations may be made to enable individuals to perform the essential functions.