Admissions coordinator Jobs in Vancouver, BC

Job Description

Job Description

Salary : $70,000 - $80,000 per year

Admissions Manager

School Overview

SJS, is a leading independent, all gender K-12 IB school in Vancouver, Canada. At SJS we prioritize enriching education that nurtures learning competencies, agency, love for learning, and student well-being. Teachers at SJS encourage students to engage thoughtfully in their learning, to be risk-takers in their learning and strive to achieve their highest potential.

Position Purpose & Overview

The Admissions Manager supports all aspects of enrolment, Junior Kindergarten to Grade 12, from inquiry and application to onboarding new families, including re-enrolment and withdrawals. While this is a highly administrative role, responsible for managing systems, processes, and data, it is also front-facing and relationship-focused. The Admissions Manager regularly interacts with prospective families, conducts interviews, coordinates events, and plays a key role in representing SJS admissions to internal and external stakeholders.

Strong oral and written communication, interpersonal, and organizational skills are essential, along with a high level of professionalism. The Manager works closely with the Director of Enrolment Management to support candidate review, assessments, and strategic initiatives, and collaborates with teachers, principals, the Finance Office, and the Marketing team to ensure a smooth and positive admissions experience for applicants and their families.

This role is ideal for someone who thrives in a busy, service-oriented environment with strong administrative responsibilitiesespecially during the peak admissions season from October through Marchand is looking to grow their skills and experience in admissions and enrolment management. It offers a meaningful opportunity to support families through an important transition while contributing to the operational strength of the enrolment team.

Key Responsibilities

Typical responsibilities and duties are inclusive of, but not limited to :

Admissions and Enrolment Management

• Manage the execution of admission activities from inquiry to enrolment, refining processes for optimum efficiency and customer service in accordance with SJS School policies.
• Serve as the first point of contact for prospective families, responding to inquiries via email, phone, and in-person in a timely manner.
• Conduct candidate / family interviews and assist in the evaluation of applicant documents during peak admissions season, primarily October through March.
• Oversee digital application files, ensuring complete documentation for applicants and incoming students.
• Manage the enrolment database and support data analysis and reporting.
• Host and arrange school tours for prospective families.
• Collaborate with school principals, teachers and the Director of Enrolment Management to prepare required materials for admissions assessments.
• Coordinate with the Finance Office to publish and track re-enrolment and new enrolment contracts.
• Ensure incoming student documentation is complete and transferred to Student Records.
• Collaborate with the Assistant Director of Marketing to update Admissions key dates and procedures on the website.
• Supports the management of the part-time Admissions Associate, including onboarding, training, assigning tasks, and providing ongoing supervision in collaboration with the Director of Enrolment Management (October to March)
• Participates in relevant professional development and stays current with best practices in enrolment management

Admissions Events and Activities

Admissions Data

Required Qualifications and Key Skills

Education & Work Experience

Qualities and Skills

This role may occasionally require working hours outside of school office hours, evening events, and morning and weekend commitments.

This job profile outlines the key responsibilities for the roles and is not meant to be exhaustive. This will include performing the administrative and related tasks or any other responsibilities required to reasonably meet the needs of St. Johns School, including, but not limited to the general duties outlined in the position profile.

It should be understood that the activities, responsibilities and obligations of this position may be modified from time to time, through discussion between the direct supervisor and the employee, in order to effectively meet the requirements of the School. On rare occasions where there are urgent needs at the School, an employee may be assigned to temporarily backfill role(s) critical to the schools operations and business continuity.

Success Measures

Conditions of Employment

Job Information

Reporting Structure

Internal : Operations and Academic Administrators, and Current Students and Parents

Applications

All interested candidates should include the following items in their application :

All interested candidates should submit their complete application at the following link :

Admissions Manager

The posting will be active until filled. If you are having any problems submitting your application, please email

St. Johns School is an Equal Opportunity Employer. St. Johns School is committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, from BIPOC (black, indigenous, and people of colour), persons with disabilities, 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.