Finance and Office Coordinator (Part time, Hourly)

We are seeking a confident and proactive Finance and Office Coordinator to join our team. As the Finance and Office Coordinator, you'll be instrumental in ensuring the smooth operation of our financial and administrative processes.

Your responsibilities will include handling various bookkeeping tasks, providing office support, liaising with contractors, and delivering outstanding client service.

The ideal candidate is detail-oriented, highly organized, and possesses excellent communication and interpersonal skills.

This role offers an opportunity for growth and development for someone interested in growing in operations. Salary Range : CAD $25 to $32 / hour Due to the size of our company and the volume of work, this role is for approximately 20 hours per week - 5 hours, Monday through Thursday (or as agreed upon with the selected candidate).

Hours may potentially increase should the candidate wish to transition to full time employment at a later date. While this is primarily a remote position, we prefer the candidate to reside in the Metro Vancouver area and work on Vancouver time.

Note that each week, we convene in person at a Vancouver-based co-working space for side-by-side working opportunities and team connection.

Attending these sessions is highly encouraged, but optional. Responsibilities : Financial Management : Perform bookkeeping tasks.

Conduct bank reconciliations in Xero and resolve discrepancies. Manage accounts payable and receivable processes with accuracy and timeliness.

Process payroll, including deductions and government remittances, in Wagepoint. Assist in budgeting, expense tracking, and financial reporting.

Maintain records of assets and depreciation adjustments. Maintain bonus and commission payment records. Other financial tasks as assigned.

Office Organization and Administration : Support new employee hiring, orientation and handle administrative tasks. Coordinate purchases as necessary.

Ensure all company documents and files are organized and up-to-date. Maintain ClickUp, our central knowledge repository.

Assist with resource management in Productive.io. Assist in organizing company events and special projects as assigned. Document processes and procedures.

Manage third party contractors Client Service : Oversee new client onboarding process, acting as the first official welcome to all clients.

Provide backup support for customer inquiries and lead capture. Key Skills : Demonstrated ability to conduct financial processes, including bookkeeping, payroll, AP / AR.

Familiarity with accounting principles, including budgeting, expense tracking, and financial reporting principles. Experience using Xero (or similar), Wagepoint (or similar) and Fathom.

io is an asset. Office administration, including assisting with HR functions, coordinating purchases, and maintaining procurement records.

Experience using ClickUp or similar platforms would be an advantage. Working in an agency or consultancy would be a definite asset.

Excellent interpersonal skills and communication. Strong attention to detail and accuracy in financial and administrative tasks.

Ability to multitask, prioritize, and manage time effectively. High level of proficiency in Google Workspace. Confidence operating in a cloud-based work environment.

Proactive problem-solving skills and a service-oriented mindset. Flexible, adaptable, and able to work both independently and collaboratively.

Qualifications : Bachelor's degree or diploma in Business Administration, Finance, or related field. Comparable experience will also be considered.

2-3 years of experience in bookkeeping and 1-2 years in office administration. Familiarity with cloud software and technologies such as Xero (or QuickBooks), Google Workspace, ClickUp, Slack, and similar systems.

Why We Love Working Here Competitive Compensation : Enjoy a competitive compensation package and comprehensive benefits.

Forever Learning : We invest in your training and offer mentoring opportunities. Remote Working : Benefit from remote work opportunities combined with frequent team building.

Extended Long Weekends : Regular office shut-down days for extended long weekends and holidays. Never Go Stale : Work on several marketing initiatives and clients simultaneously using cloud-based collaboration tools.

Collective Brain : Thrive and learn in a fast-paced environment with a team that has extensive marketing experience. Diverse Culture : Embrace inclusivity and diversity.

We welcome all perspectives and ideas. You can show up here and be yourself. We strive to be anti-racist and acknowledge we work on colonized land.

We are inclusive of all people, irrespective of gender identity, sexual orientation, or abilities / disabilities. We are adaptable, embrace cultural differences and are open to new experiences.

and we laugh. A lot. About Crisp Curious Learners Work Here Want to grow your career with a growing company? Apply to work with the tight-knit team at Crisp and up-level your business acumen.

We guarantee you’ll never get bored. We Solve Marketing Problems Founded in 2009, we’ve been providing fractional CMO services and custom marketing solutions to growing businesses for nearly a decade and a half.

But we’re not an agency. We’re your marketing team. And we’re here to demystify the often confusing and challenging world of digital marketing and provide a clear roadmap for your success in the short and long term. Powered by JazzHR