Project Management Coordinator

Position Summary

The Project Management Office Coordinator is highly organized, detail-oriented and has the experience to support project management and risk management across the organization.

This is a key supportrole working with teams throughout Ornge. It requires strong communication, coordination, presentation and technical skills;

with the ability to prioritize, track progress and analyze performance of project and risk activities and deliverables.

Responsibilities :

• Ownership of PMO website including training, launching, updates and maintenance
• Investigate and introduce process improvement, automation and maintenance of project status updates
• Create and maintain reports on project health and status for analysis and online visualization
• Provide centralized support to project managers on key initiatives and projects
• Support and maintain project artifacts, PMO process and best practices
• Perform PMO administrative tasks including but not limited to document management, tracking project timelines, deliverables and financials
• Support stakeholder meetings, document minutes and action plans
• Collaborate with internal and external business partners
• Coordinating meetings with Risk and Business Continuity Planning (BCP)owners
• Distribution of appropriate materials
• Supports preparation of reports for distribution to internal and external executive teams
• Maintain logs for actions, issues and decisions
• Upload department plans to internal document management systems
• Participating in the development, scheduling, administration of BCP exercises
• Executing purchase requests and expense reports for the Office of the CEO teams

Qualifications :

• Project coordinationminimum experience five (5) years
• Proven knowledge of successful project management from a support perspective
• Bachelor’s degree or equivalent in a related field (Project Management and Risk)
• Project Management certification ex. PM or PMP certified
• Strong relationship building
• Excellent verbal and written communication skills
• Strong interpersonal skills and diplomacy
• Strong work ethic
• Excellent time management and organizational skills
• Attention to detail
• Ability to adapt to changing environments and timelines
• Creative and collaborative critical thinker
• Excellent problem solving abilities
• Ability to work independently and as part of a team
• Excellent presentation skills
• Professional presence
• Self-motivated and self-sufficient
• Tact and diplomacy to maintain relationships with internal and external stakeholders
• Strong skills and interest in technology, project management, communication, process improvement
• Expert knowledge and use of Microsoft 365 : SharePoint, Excel, Word, Project, Power Point, Teams, Power BI
• Familiarity with risk management and Business Continuity

At Ornge, we are :

• Community connectors
• Equity in healthcare
• Strong in our convictions
• Proud of the services we provide
• Uplifting in our mission, values, and services

You can expect us to be :

• Promoters of diversity
• Champions of inclusion and accessibility
• Committed to your career advancement
• A tight-knit culture
• Competitive in pay, benefits, vacation time, and more

A bit about you :

• You’re driven by the desire to make a difference
• Excited by problem solving, you excel at in-the-moment decision making
• Teamwork has always been where you thrive
• You’re ready to put your skills into action in a fast-paced environment

What’s next :

• If you’re ready to uplift lives, we invite you to apply no later than July 5, 2024.
• Your resume will be reviewed and only those selected for further consideration will be contacted.
• If you require a disability accommodation in order to participate in the recruitment process, please contact us at 647-428-2005 and request the HR Department to provide your contact information.

Accommodation is available under the Human Rights Code and in accordance with theAccessibility for Ontarians with Disabilities Act.

A Human Resources representative with contact you within 48 hours.