office administrative assistant

JFP Immigration

Toronto, ON, CA

25 $ / heure

Temporaire

Temps plein

Work Term : Temporary
Work Language : English
Hours : 30 hours per week
Education : College / CEGEP
Experience : 1 to less than 7 months
or equivalent experience

Work setting

Consulting firm

Tasks

Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Oversee development of communication strategies
Oversee the preparation of reports
Organize staff consultation and grievance procedures
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Supervise office and volunteer staff
Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

MS Excel
MS Outlook
MS PowerPoint
MS Word
Social Media
MS Access
MS Office
Electronic mail

Technical terminology

Legal
Financial
Business

Area of specialization

Correspondence
Reports and records
Contracts
Financial statements

Security and safety

Criminal record check

Transportation / travel information

Own transportation
Public transportation is available

Work conditions and physical capabilities

Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Quick learner

Screening questions

Are you available for the advertised start date?
Are you currently a student?
Are you currently legally able to work in Canada?
Are you willing to relocate for this position?
Do you currently reside in proximity to the advertised location?
Do you have previous experience in this field of employment?
What is the highest level of study you have completed?
What is your current field of study?
What is your current level of study?

Health benefits

Paramedical services coverage

Support for persons with disabilities

Provides physical accessibility accommodations (for example : ramps, elevators, etc.)

Support for newcomers and refugees

Participates in a government or community program or initiative that supports newcomers and / or refugees

Support for youths

Participates in a government or community program or initiative that supports youth employment

Support for Indigenous people

Participates in a government or community program or initiative that supports Indigenous people

Supports for visible minorities

Participates in a government or community program or initiative that supports members of visible minorities

Il y a 2 jours

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