office administrative assistant

JFP Immigration
Toronto, ON, CA
25 $ / heure
Temps plein
  • Durée de l'emploi : Temporaire
  • Langue de travail : Anglais
  • Heures de travail : 30 hours per week
  • Education :
  • Expérience :

Education

  • Secondary (high) school graduation certificate
  • or equivalent experience

Work setting

Consulting firm

Tasks

  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Oversee the preparation of reports
  • Organize staff consultation and grievance procedures
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Supervise office and volunteer staff
  • Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • Social Media
  • MS Access
  • MS Office
  • Electronic mail

Technical terminology

  • Legal
  • Financial
  • Business

Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Financial statements

Security and safety

Criminal record check

Transportation / travel information

  • Own transportation
  • Public transportation is available

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Quick learner

Screening questions

  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?
  • What is your current field of study?
  • What is your current level of study?

Experience

1 to less than 7 months

Health benefits

Paramedical services coverage

Support for persons with disabilities

Provides physical accessibility accommodations (for example : ramps, elevators, etc.)

Support for newcomers and refugees

Participates in a government or community program or initiative that supports newcomers and / or refugees

Support for youths

Participates in a government or community program or initiative that supports youth employment

Support for Indigenous people

Participates in a government or community program or initiative that supports Indigenous people

Supports for visible minorities

  • Participates in a government or community program or initiative that supports members of visible minorities
  • Il y a 6 jours
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