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office administrative assistant

office administrative assistant

JFP ImmigrationToronto, ON, CA
30+ days ago
Salary
CA$25.00 hourly
Job type
  • Full-time
Job description
  • Durée de l'emploi : Temporaire
  • Langue de travail : Anglais
  • Heures de travail : 30 hours per week
  • Education :
  • Expérience :

    • Education

    • Secondary (high) school graduation certificate
    • or equivalent experience

      • Work setting

    • Consulting firm

      • Tasks

    • Record and prepare minutes of meetings, seminars and conferences
    • Schedule and confirm appointments
    • Manage contracts
    • Answer telephone and relay telephone calls and messages
    • Answer electronic enquiries
    • Oversee development of communication strategies
    • Oversee the preparation of reports
    • Organize staff consultation and grievance procedures
    • Greet people and direct them to contacts or service areas
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents
    • Conduct research
    • Perform data entry
    • Provide customer service
    • Work with the marketing department to understand and communicate marketing messages to the field
    • Perform basic bookkeeping tasks
    • Consult with clients after sale to provide ongoing support
    • Supervise office and volunteer staff
    • Plan, organize, direct, control and evaluate daily operations

      • Computer and technology knowledge

    • MS Excel
    • MS Outlook
    • MS PowerPoint
    • MS Word
    • Social Media
    • MS Access
    • MS Office
    • Electronic mail

      • Technical terminology

    • Legal
    • Financial
    • Business

      • Area of specialization

    • Correspondence
    • Reports and records
    • Contracts
    • Financial statements

      • Security and safety

    • Criminal record check

      • Transportation / travel information

    • Own transportation
    • Public transportation is available

      • Work conditions and physical capabilities

    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    • Repetitive tasks
    • Large caseload
    • Large workload

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Reliability
    • Time management
    • Quick learner

      • Screening questions

    • Are you available for the advertised start date?
    • Are you currently a student?
    • Are you currently legally able to work in Canada?
    • Are you willing to relocate for this position?
    • Do you currently reside in proximity to the advertised location?
    • Do you have previous experience in this field of employment?
    • What is the highest level of study you have completed?
    • What is your current field of study?
    • What is your current level of study?

      • Experience

    • 1 to less than 7 months

      • Health benefits

    • Paramedical services coverage

      • Support for persons with disabilities

    • Provides physical accessibility accommodations (for example : ramps, elevators, etc.)

      • Support for newcomers and refugees

    • Participates in a government or community program or initiative that supports newcomers and / or refugees

      • Support for youths

    • Participates in a government or community program or initiative that supports youth employment

      • Support for Indigenous people

    • Participates in a government or community program or initiative that supports Indigenous people

      • Supports for visible minorities

    • Participates in a government or community program or initiative that supports members of visible minorities