Executive Assistant
Job Summary
Job Description
What is the opportunity?
This position will support the Regional Vice President, Business Financial Services in the day-to-day running of the market by completing administrative duties including organizing and managing : correspondence, calendar, reporting, and the market office.
Responsible for managing mandated duties to allow the Regional Vice President to focus on effective sales leadership practices in the market.
You may also participate in scheduled meetings for transcription purposes.
What will you do?
Duties include but are not limited to :
- Supporting a Regional Vice President, Business Financial Services in MSNWO (Manitoba, Saskatchewan, Nunavut and North West Ontario)
- Calendar Management - Maintain the appointment diary of the Regional Vice President ensuring all related materials and / or background information are provided in advance of meetings.
- Reviews phone messages, e-mails and distributes incoming mail - ensures priority items are brought to the attention of the Regional Vice President
- Prepare various forms of communication
- Maintains correspondence files and circulates materials as required
- Controls expenses and certain reporting requirements
- Responsible for managing the office administration related to RVP specific needs
- Supports client and employee event planning
- Support with client concerns
What do you need to succeed?
Must-have
- Prior Executive Assistant experience considered an asset
- Consistently demonstrates the highest level of professionalism and judgment and problem resolution skills
- Must be able to recognize and prioritize critical situations and act to resolve independently in a confidential manner
- Must have ability to act decisively in the absence of the Regional Vice President
- Able to multi-task in a calm and equitable manner and is considered a Self-starter - Able to take initiative and to work independently
- Must be a team player
- Well organized with strong attention to detail
- Must possess excellent interpersonal / communication skills
- Takes an interest in and is an advocate of the business strategy
- In-depth knowledge of PC software programs such as Windows, Word, Excel, Power Point and Outlook
Nice-to-have
Knowledge of Banking / Financial industry
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
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