Job Description
EA / Litigation Legal Assistant
Key Responsibilities
- Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements
- Preparing correspondence and legal documents for review, including court documents and documents for administrative tribunals such as the Ontario Labour Relations Board and the Human Rights Tribunal of Ontario
- Ensuring timely service and filings in accordance with the Rules of Civil Procedure and procedural rules of administrative tribunals
- Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for the Billing team
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
- Meeting timelines / deadlines, scheduling meetings, maintaining professionals’ calendars, and maintaining tickler / reminder systems
- Managing files including : opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files
- Coordinating client meetings, including scheduling rooms and arranging for needed audio-visual equipment
- Other administrative duties as required, including working with and assisting other legal assistants
- Closing files in Acumin / iManage and the firm’s off-site storage portal. Closing physical files requires the ability to lift file boxes.
Qualifications
- 3+ years’ previous experience as a Legal Assistant or Executive Assistant for a Litigation practice
- Successful completion of a related post-secondary Legal Assistant or Law Clerk program
- Strong knowledge of the Rules of Civil Procedure
- Handle time pressure situations and stress of multiple demands
- Working knowledge of Microsoft 365 suite of applications
- Working knowledge of iManage and Acumin
- Ability to problem solve
- Good judgement and decision making
- Strong interpersonal skills
- Highly organized and stellar attention to detail
- Resourceful
IND1
Tagged as : Civil, Law Clerk, Legal Assistant, Litigation
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