POSITION # 20000170
NATIONAL OCCUPATION CODE 13110
POSITION TYPE FULL-TIME
Position Overview
- Organizes and prioritizes independently, the administrative activities for senior Directors / Managers and ensures that all work is completed within established timeframes.
- Types, formats and proofreads a variety of material including : correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Assists the Directors / Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
- Develops, maintains and updates a variety of databases including : data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
- Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems / discrepancies as required.
- May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.
Experience
- Five years directly related experience required.
- Experience scheduling and coordinating meetings required.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Previous healthcare experience preferred.
- Experience with email and computerized calendars.
Education (Degree / Diploma / Certificate)
- Complete high school education, Manitoba standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.
Qualifications and Skills
- Typing speed 65 wpm.
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required. Demonstrated ability to organize, assign and supervise the work of junior employees.
- Ability to compose correspondence on behalf of senior Directors / Managers.
- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
Physical Requirements
- Required to work for long periods of time at a computer.
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