Administrative Assistant, CEO Office

Administrative Assistant, CEO Office

Full Time Corporate Office - Richmond Hill Posted 4 months ago

Position Summary

The incumbent provides administrative support to the CEO and Senior Management team.

Reporting to Executive Assistant & Stakeholder Relations.

Responsibilities

• Collaborating with internal and external stakeholders to plan, coordinate meetings and materials to ensure success of the meeting / appointment.
• Managing calendars for the CEO and senior management as required.
• Planning and coordinating meetings including organizing and preparing agendas, recording and distributing minutes, and ensuring all room requirements are meticulously met.
• Attending and minutes taking during meetings as required.
• Researching, and developing various draft internal and external correspondence, reports, proposals and presentations.
• Assisting with various aspects of special projects.
• Maintaining an effective filing system (hard copy and electronic files).
• Maintaining the image of the CEO Office by adhering to a professional and consistent standard.
• Cross coverage for administration support and other duties as assigned by members of the senior management.

Qualifications

• Post-secondary education in Business Administration, or a relevant discipline, is required.
• 1-2 years of working experience in an administrative role is an asset.
• Excellent written and oral communication skills in both English and Chinese.
• Ability to exercise discretion and judgment, with a high degree of initiative and able to meet deadlines.
• Proficiency in Microsoft Office, with a strong emphasis on Excel, Outlook, Word and PowerPoint.
• Highly developed interpersonal skills, with demonstrated ability to interact and communicate with all levels of the organization and an excellent telephone manner.
• Knowledge of Committee settings and procedures.
• Experienced in scheduling and coordinating meetings as well as preparing agendas and taking minutes.
• Excellent time management and multi-tasking skills, with attention to detail.
• Must be able to maintain flexible work schedule to allow attendance of meetings and events in evenings or on weekends, as required.
• A valid driver’s license with access to a reliable vehicle.
Il y a plus de 30 jours