Lead Exam Invigilator, ATS Auxiliary

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.

KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW :

Reporting to the SR. Assessment Coordinator & Scheduler, the Lead Exam Invigilator, ATS Auxiliary ensures the integrity of internal and external examinations by insuring the policies and procedures are strictly followed by the invigilation team.

The Lead Exam Invigilator respects and understands KPU’s academic Policy ST7 and how exam conduct can affect risk to KPU.

They will maintain exceptional professional levels of communication, acting as a conduit between the Testing Administrator, invigilators, student test takers and external client test candidates.

The Lead Exam Invigilator has oversight of exams taking place during the same session, regardless of venue / locations around the campus.

EDUCATION AND EXPERIENCE

• Annual recertification for Paragon, CELPIP, CAEL and other corporate exams.
• Current training for KPU based testing software.
• Some post-secondary work experience with student exposure.
• Some post-secondary education and experience with student exams.
• Experience working with external clients in high stakes exam environments.
• Criminal records check required.

QUALIFICATIONS

• Maintains currency in all annual certifications for Yardstick, Paragon, CELPIP, CAEL and other corporate exams.
• Able to stay current with all KPU testing software.
• Able to set up test day exam program for Yardstick, Paragon, CELPIP, CAEL and other corporate exams, utilizing specialized software to register students, validate ID, assign workstations and start exam for up to 50 candidates in a test session.

Must be able to correct system exam errors throughout exam, assisting candidates with successfully completing their session.

Able to correctly end exams through the system, upload reports and close all sessions securely.

Able to troubleshoot minor computer issues, such as establishing WIFI connection, logging into software, and dealing with malfunctioning computers.

Assist Invigilators with support as needed and know when to escalate to exam client support or KPU IT support.

• Demonstrated ability to communicate clearly, acting as a conduit between Invigilators, test takers and Test Administrators.
• Demonstrated ability and knowledge of exam invigilation procedures, recognizing when it is appropriate or necessary to take action to improve the quality of the exam experience or environment.

Understand when to seek direction from Test Administrators.

• Demonstrated knowledge of accommodations and access exams. Able to oversee set up of specialized equipment, software or other items required for a successful and barrier free exam.
• High standard of spoken and written English; all communication to Invigilators and test takers will be verbal.
• Demonstrated ability to manage groups of people quickly, quietly and efficiently. Able to speak to large groups of test takers.
• Supervise end of exam procedures, insuring exam materials are secured, all reports and materials returned to Test Administrators.
• Ability to work flexible hours including evenings and weekends; punctuality and reliability are key.
• Ability to work with information of a sensitive nature and retain confidentiality.
• Demonstrated organization and time management skills.
• Able to accept shifts as assigned on any campus reliable transportation needed.

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Salary Information

Annual salary increases are based on hours worked and anniversary dates

Why Join KPU?

• Recognized as one of B.C.'s Top Employers
• KPU is committed to actively fostering an equitable and inclusive working environment
• Competitive compensation
• Hybrid environment, flexible work around core hours
• Defined Benefit Pension Plan College Pension Plan
• Extended Medical, Dental, Healthcare Spending Account, Sick Leave, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
• Professional Development Days : up to 10 days paid per year
• Maternity and parental leave top-up
• Generous vacation package
• Campus work environment, outdoor sitting areas and nearby walking trails
• Campus athletic and fitness centers with a variety of instructor-led classes
• Tuition waiver program eligible to waive tuition costs of courses at KPU equivalent to 3 credits per semester
• Inhouse training and development
• Networking and social events such as KPU Day, Holiday Social etc.
• Intercampus shuttle
• Access to automotive, horticulture, brewery and other programs’ services
• Clubs : Jeopardy, E-sports, Ted Talks etc.
• Library and Bookstore (discounts)
• Benefits may vary if the position is temporary or part-time

Please note : As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position.

Internal applicants must apply by 11 : 59pm on the internal closing date in order to be considered as an internal applicant.

Internal applications received after the closing date will be considered as an external applicant.