administrative assistant
- Work Term : Permanent
- Work Language : English
- Hours : 35 hours per week
- Education : Bachelor's degree
- Experience : 5 years or more
- or equivalent experience
Work setting
Real estate
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Order office supplies and maintain inventory
- Plan, organize, direct, control and evaluate daily operations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Quick Books
Technical terminology
- Engineering
- Financial
- Business
Area of work experience
Purchasing, procurement and contracts
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Accounting
Transportation / travel information
- Own vehicle
- Willing to travel
- Valid driver's licence
- Travel expenses paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Accurate
- Client focus
- Reliability
- Adaptability
- Quick learner
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