Physical therapy assistant Offres d'emploi - Gatineau, QC

We are offering an exciting opportunity for a fluently bilingual Executive Assistant in Ottawa, Ontario. The successful candidate will provide high-level executive and administrative support services to the CEO. This role involves managing complex tasks, maintaining effective communication with the executive team, and ensuring the smooth operation of day-to-day activities.

Responsibilities :

• Serve as the primary point of contact between the CEO, VP, and internal / external stakeholders, facilitating information flow.
• Manage the CEO's and VP's calendar, including arranging meetings, appointments, and domestic and international travel.
• Assist in organizing and managing logistics for internal and external meetings, conferences, and events.
• Draft, proofread, and edit correspondence, presentations, and reports to ensure accuracy and professionalism.
• Conduct research and compile data to support the CEO and VP in decision-making.
• Maintain and organize confidential files and records to ensure easy access and confidentiality.
• Process expense reports, invoices, and other administrative tasks efficiently.
• Collaborate with other executive assistants and team members to streamline operations and improve administrative processes.
• Provide occasional support to other executives as directed by the CEO.
• Assist in the budget and procurement of products and services on behalf of the CEO and VP.
• Applicant must have a minimum of 7 years experience as an Executive Assistant to C-suite level executives
• Proficiency in Calendar Management is required, briefing the CEO on priorities and ensuring time management to execute tasks
• Should possess strong written communication skills in both English and French to manage correspondence, including drafting letters, emails, and other formal communications on behalf of the executive
• Experience in making Travel Arrangements is necessary, including booking flights, accommodations, and organizing itineraries for domestic and international travel
• Capability to handle Expense Reports is essential, encompassing the preparation, submission, and tracking of executive expenses
• Prior involvement with Advisory Boards is desired, including scheduling board meetings, preparing agendas, and drafting minutes
• Ability to work effectively with minimal supervision, demonstrating a high level of initiative and problem-solving skills
• Excellent interpersonal skills, with the ability to interact professionally with all levels of the organization
• Must be highly organized, detail-oriented, and capable of managing multiple tasks simultaneously
• Proficiency and ability to work in both official languages, EN / FR is essential

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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