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Executive Assistant

Executive Assistant

Egis GroupOttawa, Ontario, Canada
30+ days ago
Job description

The Role :

We are seeking a highly organized and proactive Executive Assistant to support our team of senior executives including the Canadian CEO. This role is crucial for ensuring the smooth operation of executive activities managing complex schedules and providing comprehensive administrative support primarily virtually as the executives leadership is spread out across Canada.

The ideal candidate will be based in Canada with the ability to work with leaders in Eastern and Mountain time zones.

Key Responsibilities :

Executive Support :

  • Provide highlevel administrative support to five senior executives.
  • Manage complex calendars including scheduling meetings appointments and travel arrangements.
  • Prepare and edit correspondence reports and presentations.
  • Conduct research and compile data for various reports and presentations.
  • Act as a liaison between executives and internal / external stakeholders.

Administrative Services :

  • Handle confidential information with discretion.
  • Maintain organized filing systems and databases.

    • Meeting and Event Management :

  • Plan and coordinate executive meetings including preparing agendas and taking minutes.
  • Organize company events and teambuilding activities.

    • Communications :

  • Draft and edit communications on behalf of executives.
  • Assist in the creation of executive presentations and speeches.

    • Qualifications : Experience :

  • Proven experience as an Executive Assistant or similar role.
  • Experience supporting Clevel executives.
  • Strong background in calendar management and administrative services.
  • Proficiency in Office365 including Outlook Word Excel and PowerPoint.

    • Skills :

  • Excellent organizational and timemanagement skills.
  • Strong written and verbal communication skills.
  • Bilingualism in French will be considered an asset.
  • Ability to work independently and handle multiple tasks simultaneously.
  • High level of professionalism and discretion.
  • Strong problemsolving abilities and attention to detail.

    • Remote Work : Employment Type :

    Fulltime

    Key Skills

    Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

    Experience : years

    Vacancy : 1